Payroll Specialist

ICE Group; Galway; On-site; EUR 42,000 - 62,000; Full time

Benefits offered by this job

Professional development

Collaborative team environment

4-day work week after probation

Company pension scheme

Incremental annual leave

Sports & Social

Job summary

ICE Group is seeking an experienced Payroll Specialist to join our payroll team in Galway. You will deliver end-to-end payroll services for a portfolio of clients on weekly, fortnightly and monthly cycles.

You will bring strong knowledge of Irish payroll legislation, Revenue requirements, and ROS processes, while maintaining accuracy, confidentiality and client service excellence in a busy payroll bureau environment.

Qualifications

• 3+ years’ payroll experience in a similar role.
• Desirable: experience in a payroll bureau or outsourced environment.
• Strong knowledge of Irish payroll legislation, PAYE, PRSI and Revenue.
• Practical ROS experience and electronic payment processes.
• Proficient with Excel and payroll reporting.

Responsibilities

• Manage end-to-end processing of payrolls across weekly, fortnightly and monthly cycles.
• Coordinate, review and validate payroll data from clients and resolve queries.
• Process payroll calculations including salaries, allowances, deductions and BIK.
• Handle starters, leavers and Revenue Payroll Notifications (RPNs).
• Prepare payroll reports and supporting documentation for clients.
• Respond to client queries with clear guidance on obligations.
• Support junior team members and drive continuous improvement projects.
• Contribute to payroll system enhancements and testing as required.

Skills

Payroll processing

Irish payroll

Attention to detail

Client service

Deadline management

Education

IPASS qualification

Tools

Sage Micropay

BrightPay

Quantum

ROS

Job description

The role
We are seeking an experienced and detail-focused Payroll Specialist to join our payroll team. This is a varied role with responsibility for delivering accurate, compliant, and timely end-to-end payroll services across a portfolio of clients, including weekly, fortnightly, and monthly payrolls.
The successful candidate will bring strong technical knowledge of Irish payroll legislation, Revenue requirements, and payroll best practice, together with a commitment to excellent client service. Working in a fast-paced payroll bureau environment, along with our own employees, the role requires a high degree of accuracy, discretion, and personal ownership, as well as the ability to manage competing deadlines and resolve payroll queries confidently.
This is also an opportunity to contribute beyond day-to-day processing. The Payroll Specialist will support continuous improvement across the team, help develop junior colleagues and contribute to payroll projects, system enhancements and improved client reporting and service delivery.

What You'll Be Doing

• Manage end-to-end processing of multiple client payrolls across weekly, fortnightly, and monthly pay cycles, ensuring all payrolls are accurate and completed within agreed deadlines.
• Coordinate, review, and validate payroll data received from clients, following up on queries or missing information where required.
• Process payroll calculations including salaries, overtime, allowances, bonuses, deductions, pensions, and Benefit in Kind (BIK), as applicable.
• Manage starters and leavers and ensure relevant Revenue Payroll Notifications (RPNs) and payroll records are correctly maintained.
• Complete Revenue Online Service (ROS) submissions and ensure payrolls comply with PAYE Modernisation requirements and current Irish payroll legislation.
• Apply PAYE, PRSI and other statutory deductions accurately and maintain up-to-date knowledge of legislative and Revenue changes affecting payroll.
• Prepare payroll reports, payment information and supporting documentation, including gross-to-net and payroll liability information where required.
• Act as a knowledgeable point of contact for clients, responding professionally and promptly to day-to-day payroll, Revenue and benefit-related queries.
• Provide clear guidance to clients on their payroll responsibilities and relevant Revenue and legislative obligations.
• Maintain appropriate confidentiality and controls when handling sensitive employee, payroll and client information.
• Support and assist in the training and development of junior team members, sharing payroll knowledge and promoting consistent best practice.
• Identify opportunities to improve payroll processes, controls, reporting and client service, and actively support continuous improvement initiatives.
• Contribute to payroll projects, system implementations, testing and process changes as required.
• Carry out other payroll-related duties that may arise from time to time.

What We're Looking For

• A minimum of 3 years' payroll experience in a similar role.
• Previous experience within a payroll bureau or outsourced payroll environment is highly desirable.
• Strong working knowledge of Irish payroll legislation, PAYE, PRSI, Benefit in Kind and Revenue requirements.
• Practical experience using ROS and electronic payment/EFT processes.
• Experience with payroll systems such as Sage Micropay, BrightPay and/or Quantum would be advantageous.
• Strong Microsoft Office skills, particularly Excel, with confidence working with payroll data and reports.
• An interest in technology, automation and the practical use of AI to improve payroll processes and service delivery.
• Excellent attention to detail and a strong commitment to accuracy, quality and confidentiality.
• Proven ability to manage multiple payroll deadlines, prioritise effectively and take ownership of work through to completion.
• Strong analytical and problem-solving skills, with the confidence to investigate payroll discrepancies and resolve client queries.
• Excellent interpersonal and communication skills, with the ability to build effective relationships with clients and colleagues.
• A proactive, organised and collaborative approach, with a willingness to support colleagues and contribute to the wider team.

Desirable

• IPASS qualification, or currently working towards certification.
• Experience supporting payroll projects, payroll system implementations or process improvement initiatives.
• Experience working across a varied portfolio of clients and payroll frequencies.
• An interest in payroll reporting, data analysis and developing more efficient ways of working

What's In ItForYou

• Ongoing professional development and training.
• A supportive and collaborative team environment.
• 4-day working week available after probation
• Company Pension Scheme
• Incremental Annual Leave
• Sports & Social

Why ICE Group? For over 50 years, we've been helping businesses and individuals thrive through recruitment, training, and outsourced services. As we continue to grow, we're investing in talented professionals who want to make a real impact. Join us and be part of a team that's shaping the future of work.