Payroll Administrator

Brightwater Recruitment; Dublin; On-site; EUR 40,000 - 43,000; Full time

Benefits offered by this job

Parking facilities

Free fruits and coffee at office

20 days holidays

Job summary

Brightwater Recruitment is assisting a West Dublin client in recruiting a Payroll Administrator to support payroll for 600+ employees across ROI. The role focuses on accurate fortnightly payroll processing, pension deductions, and compliance with Irish payroll regulations.

The ideal candidate will have at least 2 years’ ROI payroll experience, strong numerical and interpersonal skills, and familiarity with BrightPay. Excellent communication and organisational abilities are essential.

Qualifications

• Minimum of 2 years’ payroll processing experience for ROI (UK experience advantageous).
• Experience with BrightPay is preferred.
• Strong numerical skills and accuracy, with attention to detail.
• Knowledge of Irish employment law and GDPR.
• Excellent communication and interpersonal abilities.
• Proficient English, both written and spoken.
• Salary range €40,000–€42,500 depending on experience.
• Modern office with parking facilities.
• 20 days annual leave.

Responsibilities

• Prepare fortnightly payroll for 600+ employees and liaise with management.
• Calculate holiday pay for hourly staff and sick pay per SSP rules.
• Manage annual leave, pension deductions and related reporting.
• Process new hires, terminations, salary changes, transfers and promotions.
• Prepare payroll reports for Financial Controller and auditors.
• Ensure compliance with payroll timetables and GDPR requirements.
• Handle payroll queries from employees promptly.

Skills

Numerical accuracy

Interpersonal skills

Time management

Organisational skills

English proficiency

Irish employment law knowledge

Tools

BrightPay

NEST

Job description

My client, whose head office is based in West Dublin, has over 20 years of experience serving customers across the Irish market. With an extensive network of 51 stores across Ireland and Northern Ireland, they have established themselves as a leading name in the retail sector. As the business continues to grow and expand its presence, they are looking to strengthen its team with the appointment of a dynamic and organised Payroll Administrator.

This is an excellent opportunity for an experienced payroll professional to join a fast-growing and ambitious food retailer, playing an important role in supporting the day-to-day payroll function across the organisation. The successful candidate will work closely with employees and management, ensuring payroll is processed accurately and efficiently while also providing administrative support across a broad range of activities. This is a varied role that would suit someone who is detail-oriented, approachable and enjoys working in a busy, people-focused environment

Responsibilities

• Prepare fortnightly payroll for over 600 employees and liaise with all levels of management
• Maintain calculations spreadsheet and calculate holiday pay for hourly-paid employees
• Maintain calculations spreadsheet and calculate sick pay in line with the SSP
• Maintain and track annual leave
• Process and report any expense reimbursements in line with the ERR
• Process, monitor, and report pension deductions accurately and in compliance with Auto-Enrolment requirements
• Process and maintain employee records and ensure all data on new hires, terminations, job changes, and pay rates are all accurate and up to date
• Comply with payroll timetables and policies
• Deal with all Payroll related queries from employees in a timely and professional manner
• Prepare payroll reports fortnightly, quarterly, and as requested by the Financial Controller, Department Managers, Auditors, Directors
• Process and submit pension contributions (NEST)
• Prepare and submit quarterly CSO reports
• Monthly HMRC reconciliation and Tax return payments
• Assist in the administration of the onboarding process
• Assist in processing new starters, leavers, transfers, salary changes, promotions
• Complete administrative tasks associated with maternity, paternity, parent’s leave
• Manage and reconcile the holiday planner
• Assist in absence management and produce absence-related letters
• Support with large administrative exercises and mail merge activity throughout the year

Requirements

• A minimum of 2 years’ experience processing payroll for ROI (and UK an advantage)
• Experience working with BrightPay (an advantage)
• Good understanding of the calculation of payroll deductions and ERR
• Good understanding of Auto-Enrolment process
• Excellent numerical skills and attention to detail
• Strong interpersonal and communication skills
• Knowledge of Irish employment legislation and GDPR
• Time management and organisational skills
• English language proficiency both verbal and written (essential)
• Salary from €40,000-€42,500 based on experience
• Modern office with parking facilities
• Free fruits and coffee at office
• 20 days holidays