Hire Desk & Procurement Assistant

BAM UK & Ireland; Kildare; On-site; EUR 30,000 - 35,000; Full time

Benefits offered by this job

Pension

Private Health Insurance

Dental Plan

26 days annual leave

Wellbeing days

Job summary

BAM UK & Ireland is seeking a Hire Desk & Procurement Assistant to coordinate plant, tools, equipment, and site services for construction projects. The role supports procurement activities, ensuring on-time delivery and cost-efficient sourcing across Kill, Kildare Head Office and sites.

The successful candidate will have procurement or admin experience, strong Excel skills, and the ability to liaise with suppliers and project teams.

Qualifications

• Experience in an administrative, procurement, purchasing, or hire desk role.
• Proficiency in Microsoft Office, particularly Excel.
• Qualification in Procurement, Supply Chain Management, Business Administration, or related discipline.

Responsibilities

• Arrange the hire of plant, machinery, tools, and equipment for construction sites.
• Obtain quotations from approved suppliers and negotiate competitive rates.
• Process hire requests and raise purchase orders in accordance with company procedures.
• Monitor equipment hire periods and ensure off-hire requests are processed promptly to avoid unnecessary costs.
• Maintain accurate records of all hired equipment and associated documentation.
• Coordinate deliveries, collections, and exchanges with suppliers and site teams.
• Resolve supplier queries, breakdowns, and equipment replacement requirements.
• Produce regular reports on hire spend and utilisation.
• Source materials, consumables, and services required for construction projects.
• Obtain and compare supplier quotations to achieve best value.
• Raise purchase orders and ensure compliance with procurement policies.

Skills

Communication skills

Organisational skills

Multitasking

Education

Procurement / Supply Chain / Business Administration qualification

Tools

Excel

COINS

SAP

Oracle

Sage

Job description

About BAM

Building a sustainable tomorrow. That’s our mission and our promise at BAM. It’s how we engineer vital infrastructure and construct high-quality buildings as one of the largest construction companies in Europe.

About BAM

Building a sustainable tomorrow. That’s our mission and our promise at BAM. It’s how we engineer vital infrastructure and construct high-quality buildings as one of the largest construction companies in Europe.

We strive to create an environment where everybody feels welcome and valued. We’re on an exciting journey to employ the best talent to join us regardless of social background, race, colour, religion, national or ethnic origin, sexual orientation, gender identity or expression, age, disability or other characteristics.

About The Role

The Hire Desk & Procurement Assistant is responsible for coordinating the hire of plant, tools, equipment, and temporary site services while supporting procurement activities across construction projects. The role ensures equipment and materials are sourced cost-effectively, delivered on time, and managed efficiently to support project delivery.

This role will be based in our Kill, Kildare Head Office.

What’s in it for you?

Opportunities! Opportunities to work with a great team on some of Irelands largest, dynamic and most exciting construction and civil engineering projects. Opportunity to develop your skills to the highest industry standards at one of the country's largest construction firms.

We are committed to our employees and offer strong competitive salaries along with benefits such as:

• 8% pension contribution.
• Private Health Insurance.
• Dental Plan.
• 26 days annual leave, incremental with years service.
• 2 Wellbeing days annually.
• Paid maternity & paternity leave.
• Learning & Development opportunities - internal progression is encouraged and fostered.
• .....and many more great perks.

Making Possible

Hire Desk Duties

• Arrange the hire of plant, machinery, tools, and equipment for construction sites.
• Obtain quotations from approved suppliers and negotiate competitive rates.
• Process hire requests and raise purchase orders in accordance with company procedures.
• Monitor equipment hire periods and ensure off-hire requests are processed promptly to avoid unnecessary costs.
• Maintain accurate records of all hired equipment and associated documentation.
• Coordinate deliveries, collections, and exchanges with suppliers and site teams.
• Resolve supplier queries, breakdowns, and equipment replacement requirements.
• Produce regular reports on hire spend and utilisation.

Procurement Duties

• Source materials, consumables, and services required for construction projects.
• Obtain and compare supplier quotations to achieve best value.
• Raise purchase orders and ensure compliance with procurement policies.
• Track deliveries and follow up on outstanding orders.
• Liaise with site managers, project managers, and suppliers regarding procurement requirements.
• Maintain supplier records and pricing agreements.
• Assist in identifying cost-saving opportunities and alternative suppliers.
• Support supplier performance reviews and evaluation processes.

Administrative Responsibilities

• Maintain procurement and hire tracking systems.
• Process invoices and reconcile supplier charges against purchase orders and delivery records.
• File and maintain procurement and hire documentation.
• Assist with monthly reporting on expenditure, supplier performance, and cost savings.
• Ensure compliance with company procedures and health and safety requirements.

What do you bring to the role?

• Previous experience in an administrative, procurement, purchasing, or hire desk role, preferably in the construciton/engineering/plant sector.
• Proficiency in Microsoft Office, particularly Excel.
• Excellent organisational and multitasking skills.
• Qualification in Procurement, Supply Chain Management, Business Administration, or a related discipline.
• Experience with COINS, SAP, Oracle, Procure, Sage, or similar systems.
• Strong communication and interpersonal skills.
• Ability to work under pressure and prioritise competing demands.
• Ability to build effective relationships with suppliers and internal stakeholders.
• Timely procurement of materials and equipment.
• Reduction in unnecessary hire costs.

The application process

BAM is committed to ensuring a fully inclusive recruitment and onboarding process, so if at any time you feel we need to do something to make it more accessible to you, do not hesitate to let us know.

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• Please note, CV's will not be accepted directly by email.