Operations & Accounts Administrator

Jacksonstone Recruitment Ltd; South Dublin; On-site; EUR 32,000 - 46,000; Full time

Job summary

Jacksonstone Recruitment Ltd in Ireland is seeking an experienced Office Administrator / Accounts Assistant to run the day-to-day office operations and provide administrative and financial support to the team.

The role requires excellent organisation, attention to detail and the ability to manage multiple priorities in a fast-paced environment, including accounts payable, VAT returns, travel and event coordination.

Qualifications

• Minimum 4 years' experience in an office administration role.
• Experience in accounts support and travel/event coordination.
• Strong organisational and time management skills with attention to detail.
• Excellent written and verbal communication; able to work with internal and external stakeholders.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office and accounting/finance software.

Responsibilities

• Manage all aspects of office administration and facilities, liaising with suppliers and service providers.
• Support accounts administration, including accounts payable, expense tracking, VAT returns, and maintaining financial records.
• Assist with project administration, including preparation and submission of tender and project documentation.
• Liaise with external accountant and provide administrative support during audits.
• Coordinate travel arrangements for staff, including flights, accommodation, transport, and itineraries.
• Provide Personal Assistant support to senior management, including diary management and meeting coordination.
• Deliver general administrative support to the wider team and maintain filing systems.
• Assist with coordinating meetings, events, and office activities.

Skills

Office administration

Accounts support

Travel coordination

Event coordination

Communication skills

IT skills

Attention to detail

Tools

MS Office suite

Accounting software

Job description

Jacksonstone Recruitment Ltd in Ireland is seeking an experienced Office Administrator / Accounts Assistant to run the day-to-day office operations and provide administrative and financial support to the team.

The role requires excellent organisation, attention to detail and the ability to manage multiple priorities in a fast-paced environment, including accounts payable, VAT returns, travel and event coordination.