Office Manager

Allpro Recruitment Ltd.; Mullingar; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

AllPro Recruitment Ltd. in Mullingar is seeking an experienced Office Manager to oversee day-to-day operations, supervise staff and coordinate facilities and IT systems. The role requires strong leadership, organisational and communication skills to support growth and efficiency.

The position reports to the Managing Partner and combines people management, HR policy support and business development activities to drive operational improvements and client service excellence.

Formación

• Significant experience in office management or operations leadership.
• Strong administrative, organisational and project management skills.
• Excellent written and verbal communication abilities.
• Experience managing resources, projects and external service providers.
• Proficiency with Microsoft Office and Microsoft 365.

Responsabilidades

• Oversee daily office operations, ensuring efficient use of premises and resources.
• Manage recruitment, onboarding and induction for staff.
• Coordinate performance reviews and HR policy support.
• Handle supplier contracts and liaise with external providers.
• Develop procedures for file management and digital archiving.
• Serve as main contact for external IT consultants and tech providers.
• Support the use of Microsoft 365 and LEAP case management system.
• Identify opportunities to improve efficiency through digital systems.
• Coordinate website updates, branding and external marketing support.
• Assist Managing Partner with business development and operational improvements.

Conocimientos

Office management

Operations management

Business development

Project management

Communication skills

Leadership

Herramientas

LEAP

Microsoft 365

IT systems

Descripción del empleo

On behalf of our client, a growing law firm, AllPro Recruitment are now seeking an experienced Office Manager to join their team in Mullingar.

Reporting directly to the Managing Partner, the successful candidate will oversee day-to-day office operations and support the firm’s continued growth. This varied role combines people management, facilities coordination, IT systems and business development support.

The position would suit a proactive, organised professional with strong management skills and the ability to manage competing priorities.

Key Responsibilities

• Oversee daily office operations, ensuring the effective use of premises, equipment and resources.


• Manage recruitment, onboarding and induction processes for legal and administrative staff.


• Coordinate performance reviews and support management with employee relations and HR policies.


• Manage supplier contracts and liaise with external providers regarding maintenance, facilities and health and safety requirements.


• Develop and maintain procedures for file management, records retention and digital archiving.


• Act as the main point of contact for external IT consultants and technology providers.


• Support the effective use of Microsoft 365 and the firm’s LEAP case management system.


• Identify opportunities to improve efficiency through digital systems and new technologies.


• Coordinate website updates, branding, LinkedIn activity and external marketing support.


• Support the Managing Partner with business development initiatives and operational improvements.

Requirements

• Significant experience in office management, operations management, business development or a similar leadership role.


• Strong administrative, organisational and project management skills.


• Excellent written and verbal communication skills.


• Experience managing resources, projects and external service providers.


• Proficiency in Microsoft Office and Microsoft 365.


• Ability to work independently, meet deadlines and manage multiple priorities.


• A professional and discreet approach when handling confidential information.

Desirable

• Experience within a legal, professional services or regulated environment.


• Knowledge of HR processes, recruitment and performance management.


• Familiarity with legal practice management systems, particularly LEAP.


• Experience with website management, digital marketing or social media.


• Working knowledge of IT infrastructure, cloud-based technologies or VOIP systems.