Office & Facilities Coordinator — Multinational Tech Site

Vishay Intertechnology Inc.; Cork; On-site; EUR 32,000 - 42,000; Full time

Job summary

Vishay Siliconix Ireland in Cork, Ireland seeks a versatile Office Administrator to join our growing team. The role involves being the first point of contact for visitors, coordinating day-to-day administrative tasks and supporting facilities, HR and finance activities in a fast-paced, international setting.

You will oversee office operations, coordinate maintenance, manage supplies, assist with travel and onboarding, and liaise with suppliers while ensuring confidentiality and adherence to

Qualifications

• Previous experience in office administration and facilities coordination.
• Discretion, professionalism and strong organizational skills.
• Ability to manage multiple priorities in a fast-paced, international environment.
• Proficient in Microsoft Office, especially Outlook, Word and Excel.

Responsibilities

• Oversee day-to-day office operations to keep a safe, welcoming and functional workplace.
• Serve as main contact for building management, landlords, contractors and providers.
• Coordinate office maintenance, repairs, cleaning, security and waste tasks.
• Manage office supplies, equipment, furniture and consumables.
• Organize office events, catering and visitor arrangements.
• Support workplace health and safety and maintain records.
• Coordinate incoming/outgoing correspondence, deliveries and courier services.
• Provide general administrative support to employees and local management.
• Assist travel arrangements and expense administration when required.
• Maintain accurate office records, documentation and contact lists.
• Assist onboarding/offboarding of employees including equipment access cards.
• Assist with purchases, invoices and expense documentation.
• Liaise with suppliers and assist with quotations and contracts.
• Maintain a supplier/service-provider database.
• Collaborate with HR and other corporate functions on local office initiatives.
• Follow global company policies and confidentiality requirements.

Skills

Office administration

Facilities coordination

Multinational environment

Microsoft Office

Outlook

Word

Excel

Communication skills

Organization

Tools

Microsoft Office Suite

Outlook

Word

Excel

Job description

Vishay Siliconix Ireland in Cork, Ireland seeks a versatile Office Administrator to join our growing team. The role involves being the first point of contact for visitors, coordinating day-to-day administrative tasks and supporting facilities, HR and finance activities in a fast-paced, international setting.

You will oversee office operations, coordinate maintenance, manage supplies, assist with travel and onboarding, and liaise with suppliers while ensuring confidentiality and adherence to