Office Administrator – Purchasing & Stores

GLEESON STEEL & ENGINEERING LIMITED; Munster; On-site; EUR 26,000 - 36,000; Full time

Job summary

Gleeson Steel & Engineering Limited in Ireland is seeking an Office Administrator for the Purchasing & Stores team. The role requires strong organisational skills, accuracy, and the ability to handle purchasing, stock control, and invoicing tasks in a busy office environment.

You will process purchase orders, liaise with suppliers, maintain records, update spreadsheets, and support the Purchasing Manager. The ideal candidate is computer-literate, detail-focused, and able to work independently in

Qualifications

• Strong computer skills with MS Office.
• Excellent organisational and time management.
• High level of accuracy and attention to detail.
• Good communication and interpersonal skills.
• Ability to prioritise workload and work independently.

Responsibilities

• Process purchase orders and supplier invoices.
• Maintain accurate purchasing and stores records.
• Monitor stock levels and assist with inventory control.
• Liaise with suppliers regarding quotations, orders, deliveries, and discrepancies.
• Update and maintain spreadsheets, databases, and internal systems.
• Prepare reports and documentation as required.
• Answer telephone calls and respond to emails professionally.
• File and maintain office records, both electronic and paper-based.
• Support the Purchasing Manager and Stores team with daily administrative tasks.
• Assist with scheduling, data entry, and general office duties.
• Ensure accurate record keeping and compliance with company procedures.

Skills

Microsoft Office

Excel

Word

Outlook

Organisational skills

Time management

Attention to detail

Communication skills

Independent working

Job description

GLEESON STEEL & ENGINEERING LIMITED

Ref: #JOB-2464583

Application Details

In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit. Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.

Job Description

Location: Gleeson Steel & Engineering TipperaryJob Type: Full-timeWe are looking for a motivated, organised, and computer-literate Office Administrator to join our Purchasing & Stores department. This is a varied role that requires excellent organisational skills, attention to detail, and the ability to work efficiently in a busy office environment.

Key Responsibilities

• Process purchase orders and supplier invoices.
• Maintain accurate purchasing and stores records.
• Monitor stock levels and assist with inventory control.
• Liaise with suppliers regarding quotations, orders, deliveries, and any discrepancies.
• Update and maintain spreadsheets, databases, and internal systems.
• Prepare reports and documentation as required.
• Answer telephone calls and respond to emails professionally.
• File and maintain office records, both electronic and paper-based.
• Support the Purchasing Manager and Stores team with daily administrative tasks.
• Assist with scheduling, data entry, and general office duties.
• Ensure accurate record keeping and compliance with company procedures.

Skills & Experience

• Strong computer skills, including Microsoft Office (Excel, Word, Outlook).
• Excellent organisational and time management skills.
• High level of accuracy and attention to detail.
• Good communication and interpersonal skills.
• Ability to prioritise workload and work independently.
• Previous office administration experience is preferred but not essential.
• Experience in purchasing, stores, stock control, or an engineering/manufacturing environment is an advantage but not essential.

• Sector: manufacturing

Career Level

• Entry Level