Office Admin

Inform3 Recruitment; Dublin; On-site; EUR 25,000 - 33,000; Full time

Job summary

A recruitment agency is seeking an Office Administrator in Dublin to support the Buying and Procurement function. The ideal candidate should have at least 3 years of experience in a construction administration role, strong knowledge of purchasing procedures, and be proficient in Microsoft Office. The role includes providing administrative support, liaising with suppliers, and maintaining procurement records. Excellent salary and packages are offered.

Qualifications

• Minimum 3 years’ experience in an administrative role within the construction industry.
• Strong knowledge of purchase order processes and supplier coordination.
• Proficient in Microsoft Office (especially Excel, Word, and Outlook).
• Excellent organisational skills and attention to detail.
• Ability to multitask and work to deadlines.
• Strong written and verbal communication skills.
• Self-motivated with a proactive approach.

Responsibilities

• Provide administrative support to the buying and procurement team.
• Liaise with site managers, suppliers, and subcontractors.
• Maintain accurate records of orders, deliveries, and invoices.
• Monitor and update procurement logs and trackers.
• Assist in sourcing materials and suppliers.
• Coordinate with accounts for invoice accuracy.
• Help maintain compliance with procurement procedures.
• Support general office administration duties.
• Assist with pre-qualification questionnaires.
• Prepare reports for management on procurement activity.

Skills

Strong knowledge of purchase order processes

Supplier coordination

Proficient in Microsoft Office (Excel, Word, Outlook)

Excellent organisational skills

Attention to detail

Ability to multitask

Strong communication skills

Self-motivated

Tools

Microsoft Office

Job description

INFORM3 Recruitment

Office Administrator

Job Location: South Down

Sector: Civil

Inform3 are recruiting for an experienced and highly organized Office Administrator to join a busy contractor team, supporting the Buying and Procurement function.

The ideal candidate will have at least 3 years’ experience in a construction administration role, with a solid understanding of purchasing procedures, supplier coordination, and construction terminology.

Key Responsibilities

• Provide administrative support to the buying and procurement team, including raising and tracking purchase orders.
• Liaise with site managers, suppliers, and subcontractors to ensure timely delivery of materials and services.
• Maintain accurate records of orders, deliveries, and invoices.
• Monitor and update procurement logs and trackers.
• Assist in sourcing materials and suppliers when required.
• Coordinate with accounts to ensure invoices match purchase orders and delivery notes.
• Help maintain compliance with company procurement procedures.
• Support general office administration duties as needed (e.g. answering phones, document filing, data entry).
• Assist with pre-qualification questionnaires and supplier documentation.
• Prepare reports for management on procurement activity and spend.

Essential Criteria

• Minimum 3 years’ experience in an administrative role within the construction industry.
• Strong knowledge of purchase order processes and supplier coordination.
• Proficient in Microsoft Office (especially Excel, Word, and Outlook).
• Excellent organisational skills and attention to detail.
• Ability to multitask and work to deadlines.
• Strong written and verbal communication skills.
• Self-motivated with a proactive approach.

Excellent salary and package available to the right candidate. The client understands the value of quality staff, ensuring that they have put in place professional working practices and in return are looking for candidates that are self-motivated and who can deliver quality work.

For any more information on the role, please don’t hesitate to contact Michelle Keeley on email [e-mail] or phone [phone].

INFORM3 Recruitment is an equal opportunities employer. By applying to this position, you accept the terms of our privacy policy, please find this on our website