National Housing Mobilisation Coordinator

Hollybank Trustees Ltd; Ireland; Hybrid; EUR 51,000 - 66,000; Full time

Job summary

Respond is seeking a Mobilisation Coordinator to lead planning, coordination and delivery of mobilisation activities across housing developments in Ireland. You will align internal teams and external stakeholders to ensure a smooth transition of new homes into operational management.

You will work closely with the Mobilisation Manager, Clerks of Works and Defects team to coordinate projects, maintain documentation, and produce operational reports.

Qualifications

• Minimum two years' experience in a project management, project coordination, or similar housing, asset management or housing development related role.
• Experience coordinating and supporting multiple projects simultaneously within a fast-paced environment.
• Excellent organisational, planning and time management skills.
• Experience preparing management reports, KPI reporting and operational updates.

Responsibilities

• Coordinate mobilisation programmes from practical completion through to final completion and operational handover.
• Support the Mobilisation Manager in planning and coordinating the mobilisation of new housing developments nationally.
• Maintain mobilisation project plans, trackers, action logs and project documentation.
• Organise and coordinate site inspections, handover meetings, project reviews and stakeholder meetings.
• Prepare meeting agendas, minutes and action trackers and ensure follow-up of agreed actions.
• Support the Clerk of Works by coordinating inspections, snagging schedules, contractor responses and project reporting.
• Maintain accurate project documentation including Safety Files, O&M Manuals, Asset Registers, As-Built Drawings and Compliance Certificates.
• Produce monthly KPI reports, operational updates and project dashboards for Senior Management.

Skills

Project management

Coordination

Planning

Communication

Data analysis

MS Office / Excel

Attention to detail

Problem solving

Customer focus

Education

Bachelor's degree in Business Administration / Construction / Project Management or related discipline

Tools

Power BI

SharePoint

Excel

MS Office Suite

Teams

Job description

Respond is seeking a Mobilisation Coordinator to lead planning, coordination and delivery of mobilisation activities across housing developments in Ireland. You will align internal teams and external stakeholders to ensure a smooth transition of new homes into operational management.

You will work closely with the Mobilisation Manager, Clerks of Works and Defects team to coordinate projects, maintain documentation, and produce operational reports.