Mobilisation Coordinator

Hollybank Trustees Ltd; Ireland; Hybrid; EUR 51,000 - 66,000; Full time

Job summary

Respond is seeking a Mobilisation Coordinator to lead planning, coordination and delivery of mobilisation activities across housing developments in Ireland. You will align internal teams and external stakeholders to ensure a smooth transition of new homes into operational management.

You will work closely with the Mobilisation Manager, Clerks of Works and Defects team to coordinate projects, maintain documentation, and produce operational reports.

Qualifications

• Minimum two years' experience in a project management, project coordination, or similar housing, asset management or housing development related role.
• Experience coordinating and supporting multiple projects simultaneously within a fast-paced environment.
• Excellent organisational, planning and time management skills.
• Experience preparing management reports, KPI reporting and operational updates.

Responsibilities

• Coordinate mobilisation programmes from practical completion through to final completion and operational handover.
• Support the Mobilisation Manager in planning and coordinating the mobilisation of new housing developments nationally.
• Maintain mobilisation project plans, trackers, action logs and project documentation.
• Organise and coordinate site inspections, handover meetings, project reviews and stakeholder meetings.
• Prepare meeting agendas, minutes and action trackers and ensure follow-up of agreed actions.
• Support the Clerk of Works by coordinating inspections, snagging schedules, contractor responses and project reporting.
• Maintain accurate project documentation including Safety Files, O&M Manuals, Asset Registers, As-Built Drawings and Compliance Certificates.
• Produce monthly KPI reports, operational updates and project dashboards for Senior Management.

Skills

Project management

Coordination

Planning

Communication

Data analysis

MS Office / Excel

Attention to detail

Problem solving

Customer focus

Education

Bachelor's degree in Business Administration / Construction / Project Management or related discipline

Tools

Power BI

SharePoint

Excel

MS Office Suite

Teams

Job description

Location: Hybrid / Ireland
job type: Permanent / Full-time
Sector and subsector: Housing | Housing Association
Annual Salary range:from € 51,297.00 to € 66,385.00

Respond is a leading Approved Housing Body and a service provider working across Ireland for over 40 years. We are growing rapidly in response to the housing crisis and are now looking for the right person who has the passion and skills to help us realise our vision. Our vision is that every family and individual in Ireland will have high-quality housing as part of a vibrant and caring community. This means working proactively with partners to create sustainable and vibrant communities where people want to live.

Respond is committed to equal employment and growing a diverse workforce. If you do not “tick every box” there are likely other valuable attributes and skills that you have, that would make you a great fit for the organisation. We welcome applications from people of all cultures, nationalities, genders and from anyone who has historically faced social exclusion. If you feel this role is for you, then please apply

Location: National (Hybrid)

Reporting to: Mobilisation Manager

Terms: Permanent Full-time (39 hours per week)

Job Purpose

The Mobilisation Coordinator will project manage the planning, coordination and delivery of mobilisation activities throughout the planning, construction, handover, resident move-in and operational stabilisation phases of Respond developments. The role is responsible for coordinating information, actions and activities across internal teams and external stakeholders to support the successful transition of new homes into operational management.

Working closely with the Mobilisation Manager, two Clerk of Works and the Defects Team (Defects Coordinator and Defects Officer), the post holder will coordinate projects, planning, reporting and communication throughout the mobilisation, stabilisation and defects periods.

The role will ensure projects are delivered in a structured and efficient manner by maintaining project documentation, coordinating meetings and inspections, monitoring project milestones, producing operational reports and supporting the successful completion of approximately 2,000 new homes over the coming years. This is a fast-paced and varied role requiring excellent organisational, planning and communication skills, together with the ability to manage multiple projects simultaneously.

Key Responsibilities

• Coordinate mobilisation programmes from practical completion through to final completion and operational handover.
• Support the Mobilisation Manager in planning and coordinating the mobilisation of new housing developments nationally.
• Maintain mobilisation project plans, trackers, action logs and project documentation.
• Organise and coordinate site inspections, handover meetings, project reviews and stakeholder meetings.
• Prepare meeting agendas, minutes and action trackers and ensure follow-up of agreed actions.
• Support the Clerk of Works by coordinating inspections, snagging schedules, contractor responses and project reporting.
• Work alongside the Defects Coordinator and Defects Officer in maintaining defects registers, arranging inspections, monitoring contractor performance and coordinating final completion inspections.
• Maintain accurate project documentation including Safety Files, O&M Manuals, Asset Registers, As-Built Drawings, Compliance Certificates, Fire Safety documentation and handover information.
• Maintain accurate information across ActiveH, SharePoint, Microsoft Teams, Excel trackers and other business systems.
• Produce monthly Key Performance Indicator (KPI) reports, operational updates and project dashboards for Senior Management.
• Monitor mobilisation progress and identify emerging risks, delays and outstanding actions requiring escalation.
• Assist in preparing reports for Senior Leadership Team, EMT and Board reporting as required.
• Liaise with developers, contractors, consultants, managing agents and internal departments to ensure projects progress efficiently.
• Support the continuous improvement of mobilisation procedures, documentation and reporting processes.
• Undertake any other duties appropriate to the role.
• Minimum two years' experience in a project management, project coordination, or similar housing, asset management or housing development related role.
• Experience coordinating and supporting multiple projects simultaneously within a fast-paced environment.
• Excellent organisational, planning and time management skills.
• Experience preparing management reports, KPI reporting and operational updates.
• Strong administration and document management skills.
• Excellent written and verbal communication skills.
• High level of proficiency in Microsoft Office, particularly Excel, Word, Outlook, Teams and SharePoint.
• Experience maintaining project records and electronic filing systems.
• Ability to prioritise workloads and meet competing deadlines.
• Full clean Category B driving licence with willingness to travel nationally as required.
• Experience within housing, construction, asset management or property management.
• Knowledge of construction projects, mobilisation or defects management.
• Experience using ActiveH or similar housing management systems.
• Experience using Power BI or similar reporting software.
• Third-level qualification in Business Administration, Construction, Project Management, Property Management or a related discipline.
• Project Management & Coordination
• Planning and Organisation
• Communication and Relationship Management
• Reporting and Data Analysis
• Attention to Detail
• Problem Solving
• Customer Focus
• Accountability

Closing date for applications is: Friday 18th September 2026.