Medical Records Administrator

Hollybank Trustees Ltd; Galway; Hybrid; EUR 26,000 - 36,000; Part time

Job summary

Blackrock Health at the Galway Clinic is seeking a Medical Records Administrator for a permanent part-time role (22.5 hours per week) based on-site in Galway. The role includes retrieving, preparing, scanning and indexing patient charts across departments and performing quality checks before destruction.

You will work with the Meditech system, ensure confidentiality and data protection, handle patient requests for release of health records, and manage general queries.

Qualifications

• Previous experience in a similar role is desirable.
• Proficiency in medical terminology.
• Excellent organisational skills.
• Must be experienced in working in a busy environment.
• Confidentiality and accuracy is of extreme importance.
• Must be able to work within a team environment.
• Excellent communication skills and previous experience in dealing with the public.
• The ability to be flexible within your working environment.

Responsibilities

• Retrieving, preparing, scanning and indexing of all patient charts on a daily basis for all departments within the Galway Clinic.
• Running quality checks prior to chart destruction.
• Identifying, assessing and correcting any duplication of Medical Record Numbers.
• Dealing with general queries from within the Galway Clinic and outside
• Dealing with Patient requests for the release of the health records
• Day to day running of the office which includes all administrative tasks and operating the Meditech system as required.
• Ensuring compliance with all Medical Records Policies and Procedures, including Confidentiality and Data Protection
• Any other duties that may be assigned to you from time to time

Job description

Location: On site / Galway, Ireland
job type: Permanent / Part-time
Sector and subsector: Medical & Healthcare | Administration
Salary: Competitive salary

A vacancy has arisen within the Medical Records Department for the position of Medical Records Administrator. This role is a Permanent, Part Time Role (22.5 Hours per Week).

The Role:

• Retrieving, preparing, scanning and indexing of all patient charts on a daily basis for all departments within the Galway Clinic.
• Running quality checks prior to chart destruction.
• Identifying, assessing and correcting any duplication of Medical Record Numbers.
• Dealing with general queries from within the Galway Clinic and outside
• Dealing with Patient requests for the release of the health records
• Day to day running of the office which includes all administrative tasks and operating the Meditech system as required.
• Ensuring compliance with all Medical Records Policies and Procedures, including Confidentiality and Data Protection
• Any other duties that may be assigned to you from time to time

The Candidate:

• Previous experience in a similar role – desirable not essential
• Proficiency in medical terminology – desirable not essential
• Excellent organisational skills
• Must be experienced in working in a busy environment
• Confidentiality and accuracy is of extreme importance
• Must be able to work within a team environment
• Excellent communication skills and previous experience in dealing with the public
• The ability to be flexible within your working environment

Closing date for receipt of applications: Monday 14 th September 2026 at 4.30pm

Blackrock Health at the Galway Clinic is an equal opportunities employer.