Maintenance Planner

JLL

Cork

On-site

EUR 55,000 - 75,000

Full time

3 days ago

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Job summary

JLL in Ringaskiddy, Co. Cork, Ireland seeks an experienced Planner / Scheduler to support Integrated Facilities Management at a pharmaceutical facility.

You will plan, coordinate and schedule preventive and corrective maintenance across mechanical, electrical, utilities and building services, maintaining CMMS accuracy and reporting on performance. Work closely with on-site engineers, service providers and client stakeholders to ensure safe, compliant maintenance aligned with GMP requirements and

Qualifications

Degree or diploma in Mechanical or Electrical Engineering or related discipline.
5–10 years' experience in maintenance planning, scheduling, facilities management, or similar.
Experience with CMMS/EAMS and coordinating contractors/service providers.
Knowledge of GMP requirements and safety standards.
Strong planning, organisational and communication skills.

Responsibilities

Plan, schedule and optimise preventive maintenance within the CMMS.
Coordinate mechanical, electrical, utilities, and building services maintenance.
Lead weekly JLL meetings and ensure safe, efficient execution.
Generate maintenance reports and monitor KPIs and backlog.
Support compliance, safety, ALCOA, PTW, and continuous improvement.

Skills

Maintenance planning

Scheduling

CMMS

Stakeholder management

Data analysis

Excel

Contractor coordination

GMP

Safety

Education

Mechanical/Electrical Engineering degree

Facilities Management qualification

Tools

CMMS

Maximo

SAP PM

Infor EAM

Job description

Job Description

JLL | Ringaskiddy, Co. Cork, Ireland

Position Summary

JLL is seeking an experienced and proactive Planner / Scheduler to support the delivery of Integrated Facilities Management (IFM) services at a leading pharmaceutical manufacturing facility in Ringaskiddy, Co. Cork. The Planner / Scheduler will be responsible for the effective planning, coordination, scheduling, and reporting of preventive and corrective maintenance activities across mechanical, electrical, utilities, building services, and facilities operations.

Job Description

Planner / Scheduler (Integrated Facilities Management)

JLL | Ringaskiddy, Co. Cork, Ireland

Position Summary

This role is critical in ensuring the Computerised Maintenance Management System (CMMS) remains accurate and up to date, supporting operational reliability, regulatory compliance, and continuous improvement. The successful candidate will work closely with onsite engineering teams, service providers, subcontractors, and client stakeholders to ensure maintenance activities are executed safely, efficiently, and in accordance with GMP, regulatory, and site requirements.

Key Responsibilities

Maintenance Planning & Scheduling

Develop, maintain, and optimise preventive maintenance schedules within the CMMS system.
Plan and coordinate mechanical, electrical, utilities, building services, and facility maintenance activities.
Schedule corrective maintenance activities in collaboration with engineering and operations teams.
Lead weekly meeting with all the JLL team and attend the relevant area weekly meetings.
Ensure all maintenance work orders are appropriately planned, prioritised, and resourced.
Coordinate shutdown, outage, and major maintenance activities where required.
Monitor work order completion and ensure schedules are updated accordingly.

CMMS Administration

Maintain the accuracy and integrity of all asset, equipment, spares, labour, and maintenance data within the CMMS.
Create, update, and optimise preventive maintenance task lists and maintenance plans.
Review maintenance history and recommend improvements to maintenance strategies.
Generate work orders and manage maintenance backlogs to agreed performance targets.
Support CMMS audits and continuous improvement initiatives.

Contractor & Service Provider Coordination

Plan and schedule service provider and subcontractor visits, including monthly, quarterly, six-monthly, and annual maintenance activities.
Coordinate contractor access, documentation, permits, and compliance requirements.
Manage subcontractor performance against agreed service levels and KPIs.
Ensure all contractor activities are planned and executed safely and efficiently.

Facilities Helpdesk & Customer Service

Manage and respond to Facilities Helpdesk ( Get Service) requests and service tickets.
Prioritise maintenance requests based on operational impact and business requirements.
Liaise with client stakeholders to ensure timely resolution of maintenance and facilities issues.
Provide regular status updates on open work orders and ongoing activities.

Compliance, Safety & Quality

Ensure all activities are conducted in compliance with JLL, client, local, and national safety procedures.
Support the site's Permit to Work (PTW) system and ensure maintenance activities are properly authorised.
Promote a strong safety culture within a Tier 1 Seveso environment where safety is paramount.
Ensure compliance with GMP requirements and internal quality standards.
Ensure all paperwork is client compliant and act as a gate keeper ensuring strict compliance with ALCOA principles.
Be the final review of all maintenance activities for all the JLL team.
Identify, report, and support investigations into safety, quality, or compliance deviations.
Participate in safety observations, audits, and risk assessments as required.

Reporting & Performance Management

Produce and distribute weekly, monthly, quarterly, and annual maintenance reports.
Track and report Key Performance Indicators (KPIs), including PM completion rates, backlog management, contractor performance, and CMMS compliance.
Analyse maintenance trends and identify opportunities for reliability improvement and cost reduction.
Support budget planning and resource forecasting activities.

Stakeholder Collaboration

Interface with site engineering, facilities, operations, and quality teams.
Coordinate maintenance activities with utility providers, vendors, and specialist contractors.
Build positive relationships with client representatives and internal JLL teams.
Support continuous improvement projects and operational excellence initiatives.

Essential

Qualifications & Experience

Degree, Diploma, or equivalent qualification in Mechanical Engineering, Electrical Engineering, Building Services Engineering, Facilities Management, or related discipline.
Minimum 5-10 years' experience in maintenance planning, scheduling, facilities management, engineering, or a related technical environment.
Strong understanding of preventive and corrective maintenance principles.
Experience working within a Computerised Maintenance Management System (CMMS/EAMS).
Experience coordinating contractors and service providers.
Strong knowledge of mechanical, electrical, utilities, and building services systems.
Experience working within a documented Permit to Work system.
Excellent planning, organisational, and scheduling skills.
Strong communication and stakeholder management abilities.
Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and Teams.

Desirable

Experience within pharmaceutical, biotechnology, life sciences, or regulated manufacturing environments.
Knowledge of GMP requirements and compliance standards.
Understanding of instrumentation, controls, and automation systems.
Ability to read and interpret P&IDs, engineering drawings, and technical documentation.
Experience supporting reliability-centred maintenance programs.
Knowledge of project design, construction, commissioning, and start-up activities.
Working knowledge of CMMS platforms such as Maximo, SAP PM, Infor EAM, or similar systems.

Key Competencies