Maintenance Coordinator

CAE; Dublin; Hybrid; EUR 45,000 - 60,000; Full time

Benefits offered by this job

Permanent position

35-hour working week

Hybrid working arrangement

Job summary

CAE in Dublin, Ireland, seeks a Maintenance Coordinator to support maintenance activities and certification in a regulated aviation environment. You will coordinate bookings, allocate certifying staff, and prepare work packages in alignment with MOE requirements.

The role emphasizes strong organizational and communication skills, with a rotating 4-on/4-off day shift and a 50% onsite hybrid work arrangement. A relevant degree and 3+ years of aviation maintenance coordination are preferred.

Qualifications

• Bachelor's degree or equivalent qualification in aviation, engineering, technical studies, business operations, or a related field, or equivalent relevant experience.
• Three years of experience in a Maintenance Coordinator, Production Coordinator, Planning, Maintenance Administration, or similar role within an airline, aircraft maintenance, aircraft component maintenance, MRO, or related aviation environment.
• Experience coordinating maintenance or inspection activities within a regulated environment.
• Experience working with technical documentation, maintenance records, and operational work packages.
• Strong written and verbal communication skills.

Responsibilities

• Support the satisfactory completion and certification of maintenance activities in accordance with company procedures and regulatory requirements.
• Maintain a strong focus on aviation safety and collaborative working in accordance with the Maintenance Organisation Exposition (MOE).
• Communicate directly with customers and operators to understand, process, and coordinate maintenance and inspection requirements.
• Review maintenance bookings and allocate suitably authorized Certifying Staff to planned maintenance and inspection activities.
• Generate, review, approve, and distribute work packages and Job Cards based on customer requirements and approved maintenance data.

Skills

Strong organizational skills

Attention to detail

Communication skills

Team collaboration

Problem solving

Education

Bachelor's degree or equivalent in aviation/engineering/technical studies/business operations

Tools

SharePoint

Microsoft Office

Job description

Our engineers are the technical visionaries behind our innovative solutions. Globally recognized for delivering cutting-edge systems, you'll tackle complex challenges, collaborate across functions, and lead advancements that shape our industry. Supported by a culture of flexibility, growth, and innovation, join us to create a lasting legacy in safety and simulation.

Maintenance Coordinator

Key Responsibilities

• Support the satisfactory completion and certification of maintenance activities in accordance with company procedures and regulatory requirements.
• Maintain a strong focus on aviation safety and collaborative working in accordance with the Maintenance Organisation Exposition (MOE).
• Communicate directly with customers and operators to understand, process, and coordinate maintenance and inspection requirements.
• Review maintenance bookings and allocate suitably authorized Certifying Staff to planned maintenance and inspection activities.
• Generate, review, approve, and distribute work packages and Job Cards based on customer requirements and approved maintenance data.
• Coordinate travel and accommodation arrangements for Certifying Staff and Borescope Inspectors.
• Liaise with customer representatives, onsite teams, and operational stakeholders to arrange access requirements, equipment preparation, and facility support.
• Monitor inspection and maintenance activities and maintain clear communication with customers throughout service delivery.
• Review completed maintenance records and returning work packages to ensure documentation is accurate and complete before archiving.
• Archive project documentation in accordance with company and regulatory requirements.
• Monitor recurrent training, assessments, document tracking records, and compliance requirements.
• Maintain monthly compliance and calibration tracking records within company systems, including SharePoint.
• Support the preparation of customer proposals and quotations.
• Assist with project invoicing activities and the coordination of monthly payroll processes.
• Develop and maintain professional relationships with customers, authorities, and internal stakeholders.
• Contribute to continuous improvement initiatives and the ongoing development of the organization.

Minimum Qualifications

• Bachelor's degree or equivalent qualification in aviation, engineering, technical studies, business operations, or a related field, or equivalent relevant experience.
• Three years of experience in a Maintenance Coordinator, Production Coordinator, Planning, Maintenance Administration, or similar role within an airline, aircraft maintenance, aircraft component maintenance, MRO, or related aviation environment.
• Experience coordinating maintenance or inspection activities within a regulated environment.
• Experience working with technical documentation, maintenance records, and operational work packages.
• Strong organizational skills with the ability to manage multiple priorities in a changing operational environment.
• Strong written and verbal communication skills.
• High level of computer literacy, including Microsoft Office applications.
• Ability to work independently and collaboratively within a team environment.
• Strong attention to detail and accuracy when managing regulatory and compliance-related documentation.
• Ability to work a rotating 4-on / 4-off shift pattern consisting of day-based early and late shifts.
• Ability to work in a hybrid environment with approximately 50% onsite attendance.

Preferred Qualifications

• Experience supporting FAA, EASA, Part-145, Continuing Airworthiness, or aircraft maintenance operations.
• Experience coordinating borescope inspections or other aircraft engine maintenance activities.
• Knowledge of aircraft maintenance processes, approved maintenance data, and certification requirements.
• Experience monitoring training, compliance, calibration, or document control records.
• Experience supporting payroll, invoicing, customer proposals, or operational administration processes.
• Experience using SharePoint or similar document management systems.
• Experience working directly with customers, regulatory authorities, and operational stakeholders in an aviation environment.

Benefits

• Permanent position.
• 35-hour working week.
• Hybrid working arrangement.

Location

• Dublin, Ireland

About Us

At CAE, we equip people in critical roles with the expertise and solutions to create a safer world. As a technology company, we digitalize the physical world, deploying software-based simulation training and critical opera