Property Legal Secretary

Reed Specialist Recruitment Limited; Dublin; On-site; EUR 35,000 - 48,000; Full time

Benefits offered by this job

Travel Tax Incentive Scheme

Bike to Work Initiative

Pension scheme

Flu Vaccination

Sports and Social Club

Book Club

Staff Referral Bonus

Annual Salary Review and Performance 0

Job summary

Reed Specialist Recruitment Limited is seeking an experienced Legal Secretary to join the Commercial Real Estate Department in Dublin 2. This full-time, office-based role requires a proactive administrator who can manage high-volume workloads with accuracy and discretion.

You will handle file management, audio typing, document creation and formatting, diary management, and liaison with clients. The position offers opportunities within a dynamic team serving national and international clients and

Qualifications

• Minimum of 2 years secretarial experience in a Conveyancing Department.
• Proactive thinker with the ability to handle a high-volume workload.
• Excellent typing and computer skills; familiarity with the PRA website; ability to maintain confidentiality.

Responsibilities

• Manage files, scanning, filing, and archiving.
• Operate the Document Management System to open new files and maintain existing ones.
• Audio typing of correspondence and documents from digital dictation.
• Create, amend, and format various legal documents.
• Schedule deeds and liaise with clients.
• Diary management and general office duties.
• Undertake any ad hoc duties as required.

Skills

Conveyancing exp

Proactive mindset

Strong communication

Typing skills

Discretion

Teamwork

Tools

Keyhouse

Job description

Legal Secretary - Commercial Real Estate Department

Job Type: Full-time Location: Dublin 2 (office based) Salary: Competitive

We are seeking an experienced Legal Secretary to join our Commercial Real Estate Department. This department provides top-tier legal services to a diverse range of national and international clients, including developers, commercial landlords and tenants, financial institutions, and more. This role is ideal for someone with a proactive approach, excellent typing skills, and the ability to handle a high-volume workload efficiently.

Day-to-day of the role

• Manage files including scanning, filing, and archiving.
• Operate the Document Management System to open new files and maintain existing ones.
• Audio typing of correspondence and documents from digital dictation.
• Create, amend, and format various legal documents.
• Schedule and manage deeds and liaise with clients.
• Handle diary management and perform general office duties.
• Undertake any ad hoc duties as required.

Required Skills & Qualifications

• Minimum of 2 years secretarial experience in a Conveyancing Department.
• Proactive thinker and problem solver with the ability to manage a high volume and fast-moving workload.
• Strong communication skills and a good telephone manner.
• Familiarity with the PRA website.
• Excellent typing and computer skills; knowledge of Keyhouse is an advantage (training will be provided if necessary).
• High level of discretion and ability to work with sensitive and confidential data.
• Ability to work independently and as part of a team.

Benefits

• Travel Tax Incentive Scheme and Bike to Work Initiative
• Pension scheme and Flu Vaccination
• Sports and Social Club, Book Club
• Staff Referral Bonus
• Annual Salary Review and Performance Bonus (dependent on annual review)
• Death in Service Scheme