Legal Executive Manager Litigation

Search Talent; Dublin; On-site; EUR 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid working

CPD hours online courses

Staff events

Pension

Job summary

Search Talent in Ireland seeks an experienced Legal Administration manager to lead a busy Litigation team focused on debt recovery, secured and unsecured. The role involves supervising litigation executives, overseeing case progression and ensuring compliance.

You will drive process improvements, manage client communications, and mentor staff while coordinating with law firms, clients and courts. Hybrid/flexible conditions and a strong salary and benefits package are on offer.

Qualifications

• Experience in a similar legal administration or litigation role.
• Experience in debt recovery or conveyancing/litigation.
• Experience with case management systems and process automation.
• Pro-active thinker with calm, approachable manner.
• Ability to work on own initiative and as part of a team.

Responsibilities

• Lead and develop a litigation administration team to meet objectives.
• Allocate workloads and monitor deadlines in line with policies and legal standards.
• Oversee case management, reporting to clients, and timeline adherence.
• Drive process improvements and automation to increase productivity.
• Coordinate with external partners, clients and courts.
• Provide training and mentorship to team members.
• Support HR functions including recruitment and performance reviews.
• Draft and manage District, Circuit and High Court proceedings and service of proceedings.
• Maintain data protection and confidentiality compliance.

Skills

Team leadership

Debt recovery

Case management systems

Process automation

Staff training

Stakeholder management

Tools

Case management software

Reporting tools

HR systems

Job description

Established, successful Dublin Law practice now seeking experienced Legal Administration manager for busy expanding litigation team primarily on debt recovery proceedings, both secured and unsecured.

The role would see you taking on management of a team of litigation legal executives

ensuring smooth efficient handling of cases, supporting team's day-to-day activities, monitoring performance, providing support and guidance.

Key Responsibilities: -

• Lead, motivate, support team ensuring individual and team objectives are met.
• Allocate workloads, monitor progress, and ensure compliance with deadlines, company policies, procedures, and legal standards
• Foster positive environment that encourages collaboration and growth

Case Management

• Support handling of litigation cases ensuring timely progress and resolution.
• Provide guidance on case strategy, tactics, and decision-making
• Ensure all legal documentation is accurate and submitted on time
• Monitor and ensure adherence to case timelines and legal procedures.
• Ensure standard reports delivered to clients at agreed frequency

Operational Efficiency

• Identify opportunities for process improvements to increase productivity.
• Develop and implement strategies that optimise workflow
• Ensure proper use of case management systems and reporting tools to track team performance and case progression.

Stakeholder Communication

• Point of contact for client and internal queries related to cases handled
• Schedule and lead regular business reviews with clients
• Liaise with external partners -law firms, clients, and courts
• Report regularly on team performance, progress, and potential risks

Training and Development

• Provide training and mentorship to all team members
• Facilitate knowledge-sharing in team to ensure consistency
• Stay up to date with changes in litigation laws, regulations, and best practices, and ensure team members are informed.

Risk and Compliance

• Ensure the team complies with all relevant legal and regulatory requirements. - Identify and resolve any potential risks or issues within cases
• Ensure that data protection, confidentiality, and conflict-of-interest guidelines are strictly adhered to.

Duties & Responsibilities:

• Ensure a top-quality service in line with agreed SLAs.
• Report on day-to-day activities and stats for the team.
• Motivate team through reward and recognition.
• Liaising with clients on day-to-day issues and calls.
• Allocations of teamwork load.
• Daily, weekly and Monthly reporting.
• 1-2-1 & coaching and training
• Team meeting and briefing
• Support HR functions – recruitment and performance management
• Drafting District, Circuit and High Court proceedings;
• Service of Proceedings;
• Drafting Statutory Declarations and Affidavits of Service;
• Instructing summons servers and tracing agents;
• Drafting motions;
• Taking instructions from clients;
• Assisting the solicitors in instructing local town agents;
• Briefing counsel;
• Preparation of briefs;
• Defended matters – i.e. briefing counsel. Agents, notice of trial etc;
• Engaging with Counsel – phone & email
• Dealing with incoming correspondence from agents, solicitors, and defendants;
• Liaising with clients over court outcome and next steps;
• Drafting letters;
• Own & contribute to departmental monthly target;
• Liaising with court services;
• Dealing with incoming telephone calls from agents, solicitors and defendants;
• Managing a high volume, fast moving workload;

Skills and Experience:

• Previous experience in similar role a must
• Previous Repossession Experience an advantage;
• Previous experience in debt recovery preferred but will consider experience in conveyance or litigation
• Previous experience in case management systems, process automation and conversion to digital processes an advantage
• Pro-active thinker /problem solver with calm, approachable manner.
• Can work on own initiative as well as being a strong Team player.

This is a great opportunity for an ambitious experienced Legal Executive to put stamp on team, make improvements through automation, process improvements etc.

The role comes with excellent Salary and benefits package including

Generous annual leave, Employee assistance programme, Pension, Staff events – typically 3-4 per year, CPD hours can be assigned to online courses to assist with completing hours, Hybrid working – open for discussion after probation period