Junior Vehicle Preparation Coordinator

Mooney's Hyundai; Dublin; On-site; EUR 23,000 - 32,000; Full time

Job summary

Mooney's Hyundai is seeking a Junior Vehicle Preparation Coordinator at our Ballymount site to provide essential administrative support to the vehicle preparation function. You will assist in coordinating new and used vehicles through the preparation process, ensuring accurate records and timely progress.

The role requires strong organisational skills, attention to detail, and the ability to manage multiple tasks in a busy dealership environment.

Qualifications

• Previous administration experience.
• Excellent organisational and time management skills.
• Strong literacy and numeracy.
• Excellent attention to detail.
• Good communication and interpersonal skills.
• Ability to work as part of a team.
• Good working knowledge of Microsoft Office.
• Previous experience within the motor industry.
• Experience using a Dealer Management System.
• Full clean driving licence.

Responsibilities

• Coordinate movement of new and used vehicles through each stage of the preparation.
• Monitor vehicle preparation schedules and update departments on progress.
• Liaise with Sales, Workshop and Valeting teams to meet agreed timescales.
• Maintain vehicle preparation lists and daily movement schedules across Ballymount.
• Create workshop job cards.
• Monitor work in progress and follow up outstanding preparation work.
• Arrange outsourced repair work where required.
• Process valet invoicing against vehicle stock numbers.
• Maintain accurate records of vehicle preparation activities.
• Monitor emails, WhatsApp and other internal communications related to vehicle preparation.
• Provide administrative support to the wider preparation team.
• Drive vehicles between locations when required.
• Carry out additional administrative duties as required.

Skills

Administration

Organisational skills

Time management

Communication

Microsoft Office

Team work

Driver's licence

Tools

Dealer Management System

Job description

Mooney's is one of Ireland's leading motor retailers, representing Hyundai, Nissan and Honda across multiple locations. We pride ourselves on delivering excellent customer service while maintaining the highest standards across every area of our business.

Due to our continued growth, we are seeking an organised and enthusiastic Junior Vehicle Preparation Coordinator to join our Ballymount team.

Reporting to the Vehicle Preparation Manager, this role will provide administrative support to the vehicle preparation function, assisting in the coordination of new and used vehicles as they progress through each stage of the preparation process. This is an excellent opportunity for someone with strong administration skills who is looking to build a career within the motor industry.

Ref: Junior Vehicle Preparation Coordinator

Closing Date 31/12/2026

Location Ballymount

Salary On Application

The Role

Working closely with the Sales, Workshop and Valeting departments, you will support the day-to-day administration of vehicle preparation, ensuring accurate records are maintained and vehicles progress efficiently through the preparation process.

This is a varied role requiring excellent organisational skills, attention to detail and the ability to manage multiple tasks within a busy dealership environment.

Key Responsibilities

Vehicle Preparation

• Assist in coordinating the movement of new and used vehicles through each stage of the preparation process.
• Monitor vehicle preparation schedules and update the relevant departments on vehicle progress and availability.
• Liaise with the Sales, Workshop and Valeting teams to help ensure vehicles are prepared within agreed timescales.
• Maintain vehicle preparation lists and daily vehicle movement schedules across both Ballymount sites.

Vehicle & Stock Administration

• Receive new vehicle deliveries and create stock records within the Dealer Management System.
• Check in used vehicle arrivals and ensure they enter the preparation process promptly.
• Maintain accurate vehicle stock records and preparation status.
• Assist with the administration of vehicle stock rotation.
• Ensure vehicle information is accurate and kept up to date.

Workshop Administration

• Create workshop job cards.
• Monitor work in progress and follow up outstanding preparation work.
• Arrange outsourced repair work where required.
• Process valet invoicing against the appropriate vehicle stock numbers.
• Maintain accurate records relating to vehicle preparation activities.

General Duties

• Monitor emails, WhatsApp communications and other internal communications relating to vehicle preparation.
• Provide administrative support to the wider preparation team.
• Drive vehicles between locations when operationally required.
• Carry out additional administrative duties as required.

Skills & Experience

• Previous administration experience.
• Excellent organisational and time management skills.
• Strong literacy and numeracy.
• Excellent attention to detail.
• Good communication and interpersonal skills.
• Ability to work as part of a team.
• Good working knowledge of Microsoft Office.
• Previous experience within the motor industry.
• Experience using a Dealer Management System.
• Full clean driving licence.

Personal Qualities

The successful candidate will be:

• Organised and reliable.
• Eager to learn and develop within the role.
• Able to prioritise workload effectively.
• A strong team player with a positive attitude.
• Comfortable working in a busy, fast-paced environment.
• Committed to delivering a high standard of accuracy and administration.