Vehicle Purchasing Assistant

Drivalia; Dublin; On-site; EUR 36,000 - 48,000; Full time

Job summary

Drivalia in Ireland is seeking an enthusiastic Customer Operations professional to support the end-to-end vehicle procurement and delivery process. You will help manage orders, coordinate vehicle fit-out, and ensure timely deliveries in collaboration with suppliers and customers.

This role requires strong organization, multitasking, and communication skills as you monitor delivery timelines, registrations, and reporting to management, while working with internal teams to meet customer objectives

Qualifications

• Organisational and time management are essential for strong performance.
• Proactive, energetic self-starter with a team-oriented attitude.
• Solid project management and analytical skills are required.
• Excellent communication skills and ability to present ideas clearly.
• Proficient in Microsoft Office applications.

Responsibilities

• Oversee the end-to-end order management process from order placement to end-user delivery.
• Negotiate and monitor discounts to maximise value where volume is high.
• Coordinate vehicle fit-out requirements with third-party suppliers.
• Monitor delivery dates to ensure timelines and customer expectations are met.
• Manage vehicle registrations in line with arrival dates and contract end dates.
• Collaborate with customers, drivers and suppliers to deliver vehicles on time.
• Coordinate returns with Drivalia in conjunction with new deliveries.
• Maintain relationships with manufacturers and suppliers and participate in meetings.
• Systematically manage tasks to enable accurate reporting and automated communications.
• Plan and manage annual vehicle supply tendering processes.
• Regularly report to management on performance of the function.
• Work closely with internal teams to achieve business and customer objectives.

Skills

Organisational skills

Time management

Energetic self-starter

Team player

Project management

Analytical skills

Communication skills

Microsoft Office

Tools

Microsoft Office

Job description

We are seeking an enthusiastic and talented individual to join our Customer Operations team and functions. This person will be responsible with assisting with the overall vehicle procurement process, as well as the management and administration of new vehicle deliveries. The day-to-day aspects of the role involve ensuring the end-to-end order management process of new vehicles are efficiently managed at all times, in addition to the timely and accurate delivery of new vehicles to the end user through collaboration with our suppliers and customers.

Key Responsibilitie

• s:Oversee the order management process from order placement through to end user delivery in line with procedures, processes and SLAs to maintain best-in-class efficienci


• esNegotiate and monitor discounts, with a view to maximising where there is potential volu


• meCoordination of vehicle fit-out requirements with third-party supplie


• rsConsistent monitoring of new vehicle delivery dates to ensure communicated timelines and customer expectations are m


• etProactive management of new vehicle registrations as per arrival dates, contract end dates and customer requiremen


• tsCollaboration with customers, drivers and suppliers to ensure new vehicles are delivered within efficient and agreed timelin


• esCoordination of any return vehicles to Drivalia in conjunction with new vehicle deliveri


• esManage and maintain relationships with manufacturers and suppliers, including participation and engagement at meetings/even


• tsSystematic management of each of the above tasks so that reporting and automated communication are accura


• tePlan, implement and manage the annual vehicle supply tendering proce


• ssRegular reporting and presenting to management on the performance of the functi


• onWorking closely with other internal teams to ensure business and customer objectives are m

et
Key Requiremen

• ts:Organisation and consistent time management is essential to strong performance within the r


• oleEnergetic self-starter, team-oriented, with strong interpersonal ski


• llsExcellent project management, decision-making and analytical ski


• llsExpertise with Microsoft Office, primarily Ex


• celStrong presentation and communication skills (both verbal and writt


• en)Excellent work ethic and ability to work to SLAs and/or under press


• ureAbility to work in a fast-paced environment, with flexibility and the ability to multit


• askCustomer-centric with the ability to be empathetic where practica


• blePrevious experience in the motor trade desirable, but not essent