IP Records & Deadlines Coordinator (12‑Month Contract) – Dublin

Uniting Holding; Dublin; Hybrid; EUR 27,000 - 36,000; Full time

Benefits offered by this job

Flexible Hybrid Model

Professional Growth

Job summary

Uniting Holding is seeking an IP Administrator in Dublin to support the IP team with records, deadlines, and admin tasks for patents, trademarks, designs, and domains. The role involves liaising with clients, attorneys, IP offices, and overseas associates in a fast-paced, detail-focused environment.

Ideal candidates will have at least one year of admin experience, strong English communication, and a proactive, service-oriented mindset.

Qualifications

• Minimum of one year of relevant administrative experience.
• Excellent written and verbal English communication skills.
• Exceptional attention to detail and high standard of work.
• Strong prioritisation and time-management to meet deadlines.
• Good working knowledge of Microsoft Word, Excel, and Office applications.
• Ability to work independently, take initiative, and own tasks.
• Strong teamwork to build positive professional relationships.
• Clear client, attorney, and external associate communication.
• Flexible, proactive, service-focused mindset.
• Familiarity with IP procedures, patents, trademarks, or renewals.
• Experience using legal case-management systems or IP renewals databases.
• Background in intellectual property, legal, or professional services administration.

Responsibilities

• Deadline & Case Management: Monitor deadlines and issue reminders to clients.
• Review, prioritise, and process incoming correspondence.
• Identify urgent communications and escalate as needed.
• Maintain confidentiality and integrity of client/case data.
• Process data and update records in the case management system.
• Prepare quotations, fee estimates, and portfolio reports.
• Arrange fee payments to National Intellectual Property offices.
• Prepare and issue accurate client invoices.
• Process documentation received from IP offices.

Skills

Experience

Communication

Accuracy

Organisation

Tech Skills

Core Traits

Collaboration

Confidence

Approach

IP Knowledge

Software

Sector Experience

Tools

Microsoft Word

Excel

Office Suite

Job description

Uniting Holding is seeking an IP Administrator in Dublin to support the IP team with records, deadlines, and admin tasks for patents, trademarks, designs, and domains. The role involves liaising with clients, attorneys, IP offices, and overseas associates in a fast-paced, detail-focused environment.

Ideal candidates will have at least one year of admin experience, strong English communication, and a proactive, service-oriented mindset.