Intellectual Property Administrator

Lex Consultancy; Dublin; On-site; EUR 42,000 - 54,000; Full time

Benefits offered by this job

Pension

Healthcare

Flexi-time

Extra annual leave

Job summary

Lex Consultancy, a respected professional services firm based in Dublin 6, seeks an experienced Intellectual Property Administrator to join its Trademark team on a permanent hybrid basis. You will support attorneys with trademark administration, document preparation, filing deadlines, and client correspondence.

The role requires at least three years in a legal or professional services admin role, with excellent organisation and proficiency in Word, Excel, and case management tools.

Qualifications

• A minimum of three years' experience in a similar administrative role within a legal or professional services environment.
• Strong attention to detail and ability to manage deadlines.
• Excellent organisational and time management skills.
• Confident communicator with professional, client-focused approach.
• Proactive, adaptable, and able to work both independently and in a team.

Responsibilities

• Prepare, format, edit, and manage legal documentation with accuracy and attention to detail.
• Process trademark filings, including online forms and supporting documents.
• Prioritise urgent correspondence and coordinate communications with clients.
• Support project management initiatives and improve productivity using MS Planner.
• Produce and maintain accurate records and meet filing deadlines.
• Provide reception cover as required.
• Prepare invoices and maintain billing records.

Skills

Attention to detail

Organisational skills

Time management

Communication skills

Proactive

Independent worker

Tools

MS Planner

Microsoft Word

Microsoft Excel

Case management systems

Job description

A respected professional services firm based in Dublin 6 is seeking an experiencedIntellectual Property Administrator to join its Trademark team. This permanent hybrid role offers an excellent opportunity to work in a collaborative, client-focused environment while supporting attorneys with a broad range of trademark administration duties.

The successful candidate will be responsible for effective case management, document preparation, client correspondence, and administrative support. A meticulous approach, excellent organisational skills, and the ability to manage competing priorities are essential.

Key Responsibilities

• Prepare, format, edit, and manage legal documentation with exceptional accuracy and attention to detail.
• Process trademark filings, including the preparation and submission of online forms and supporting documentation.
• Prioritise urgent correspondence and coordinate communications with clients.
• Support project management initiatives and contribute to departmental productivity using MS Planner.
• Produce and maintain accurate records and ensure all filing deadlines are met.
• Provide reception cover as required.
• Prepare invoices, obtain purchase order numbers, and maintain accurate billing records.

Candidate Profile

• A minimum of three years' experience in a similar role within a legal or professional services environment including the preparation and submission of filing documentation and the management of critical deadlines.
• Exceptional attention to detail, with the ability to produce consistently accurate work while managing a busy and varied workload.
• Excellent organisational and time management skills, with the ability to prioritise competing demands and meet strict deadlines.
• Confident communicator with excellent written and verbal communication skills and a professional, client-focused approach.
• Proactive, adaptable, and capable of working effectively both independently and as part of a collaborative team.
• Proficient in Microsoft Word and Excel, with experience using case management systems and workflow tools such as MS Planner being advantageous.
• Demonstrates a high level of professionalism, discretion, ownership, and commitment to maintaining confidentiality.
• Permanent hybrid position with a requirement to work on-site two to three days per week.
• Pension and healthcare.
• Flexi-time scheme offering the opportunity to accrue two additional half-days of annual leave each month.
• Convenient Dublin 6 location within walking distance of the Charlemont Luas stop.

This is an excellent opportunity for an experienced administrator to join a highly regarded organisation offering flexibility, a supportive working environment, and excellent long-term career prospects.