IP Administrator | Deadline-Driven Records & Liaison

Uniting Holding; Leinster; Hybrid; EUR 28,000 - 36,000; Full time

Benefits offered by this job

Flexible hybrid model

Professional growth opportunities

Supportive team environment

Job summary

Uniting Holding seeks an IP Administrator to maintain IP records, manage deadlines, and handle administrative processes for patents, trademarks, designs, and domains. The role involves regular communication with clients, attorneys, IP offices, and overseas associates.

The ideal candidate is highly organised, proactive, and detail-focused. You will work in a flexible hybrid setup with Dublin-based collaboration and remote work options, developing specialist IP administration skills within a

Qualifications

• Minimum of one year of relevant administrative experience.
• Excellent written and verbal English communication skills.
• Exceptional attention to detail and a consistently high standard of work.
• Strong prioritisation and time-management skills to meet strict deadlines.
• Good working knowledge of Microsoft Word, Excel, and Office applications.
• Ability to work independently, take initiative, and own tasks.
• Strong teamwork skills to build positive professional relationships.
• Clear communication with clients, attorneys, and external associates.
• Flexible, proactive, and service-focused mindset.

Responsibilities

• Monitor critical deadlines and issue timely reminders or correspondence to clients.
• Review, prioritise, and process incoming correspondence efficiently.
• Identify urgent communications and escalated critical or overdue matters to managers or attorneys.
• Maintain confidentiality and data integrity for all client and case information.
• Process data and update records within the electronic case management system.
• Prepare quotations, fee estimates, and comprehensive portfolio reports.
• Arrange fee payments directly to National Intellectual Property offices.
• Prepare and issue accurate client invoices.
• Process documentation received from International Intellectual Property offices.

Skills

Attention to detail

Time management

Communication

MS Word

MS Excel

Tools

Microsoft Word

Microsoft Excel

Job description

Uniting Holding seeks an IP Administrator to maintain IP records, manage deadlines, and handle administrative processes for patents, trademarks, designs, and domains. The role involves regular communication with clients, attorneys, IP offices, and overseas associates.

The ideal candidate is highly organised, proactive, and detail-focused. You will work in a flexible hybrid setup with Dublin-based collaboration and remote work options, developing specialist IP administration skills within a