IP Admin & Records Specialist (Hybrid)

FRKelly; Dublin; Hybrid; EUR 40,000 - 60,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

FRKelly is seeking an IP Administrator in Ireland to maintain accurate IP records, manage deadlines, and handle administrative processes for patents, trademarks, designs, and domain names. You will communicate with clients, attorneys, IP offices, and overseas associates while delivering precise, timely support.

The role requires a highly organised, proactive professional with excellent written and verbal English, strong attention to detail, and the ability to work at pace, prioritise, and

Qualifications

• Minimum of one year of relevant administrative experience.
• Excellent written and verbal English communication skills.
• Exceptional attention to detail and a consistently high standard of work.
• Strong prioritisation and time-management skills to meet strict deadlines.
• Good working knowledge of Microsoft Word, Excel, and Office applications.

Responsibilities

• Monitor critical deadlines and issue timely reminders or correspondence to clients.
• Review, prioritise, and process incoming correspondence efficiently.
• Identify urgent communications and elevate critical or overdue matters to managers or attorneys.
• Maintain confidentiality and data integrity for all client and case information.
• Process data and update records within the electronic case management system.
• Prepare quotations, fee estimates, and comprehensive portfolio reports.
• Arrange fee payments directly to National Intellectual Property offices.
• Prepare and issue accurate client invoices.
• Process documentation received from International Intellectual Property offices.

Skills

Attention to detail

Time management

Communication

Independence

Collaboration

Tools

Microsoft Word

Microsoft Excel

Job description

FRKelly is seeking an IP Administrator in Ireland to maintain accurate IP records, manage deadlines, and handle administrative processes for patents, trademarks, designs, and domain names. You will communicate with clients, attorneys, IP offices, and overseas associates while delivering precise, timely support.

The role requires a highly organised, proactive professional with excellent written and verbal English, strong attention to detail, and the ability to work at pace, prioritise, and