Hybrid Project Administrator – Grants & CRM Focus

Rethink Ireland Limited; Cork, Galway, Dublin; Hybrid; EUR 32,000 - 39,000; Full time

Benefits offered by this job

23 days annual leave

Employer pension contribution

Job summary

Rethink Ireland is seeking a Project Administrator to support the New Solutions Programme, providing administrative and coordination support across a five-partner consortium. The role is hybrid with travel within Ireland and reports to the Project Manager.

The successful candidate will handle routine project systems, documentation, scheduling and communications in a fast-paced environment, ensuring audit-ready records and timely escalation when needed.

Qualifications

• At least 3 years of proven administrative, project support, or operations experience in a busy multi-stakeholder environment.
• Experience managing varied workloads independently and progressing routine matters without constant direction.
• Experience with financial documentation, payment preparation and liaising with finance colleagues.
• Experience maintaining accurate records across multiple systems.
• Experience working with internal and external stakeholders and following up actions, deadlines and documentation.

Responsibilities

• Project Administration & Delivery Support: track milestones, identify delays, ensure tasks progress across the consortium.
• Logistics & Scheduling: manage complex scheduling for consortium, steering committees and authority engagements.
• Meeting Management: take precise minutes, distil actions, follow up and escalate overdue items.
• Communications: manage central project inbox and Slack channels, route queries.

Skills

Autonomous Working

Organisation & Prioritisation

Attention to Detail

Systems Expertise

Project & CRM Tools

Stakeholder Management

Problem Solving

Collaboration

Tools

Asana

Salesforce

MS 365

Slack

Job description

Rethink Ireland is seeking a Project Administrator to support the New Solutions Programme, providing administrative and coordination support across a five-partner consortium. The role is hybrid with travel within Ireland and reports to the Project Manager.

The successful candidate will handle routine project systems, documentation, scheduling and communications in a fast-paced environment, ensuring audit-ready records and timely escalation when needed.