Hybrid Finance & Office Administrator

We group; Dublin; Hybrid; EUR 40,000 - 52,000; Full time

Benefits offered by this job

Company Pension and Health Insurance

Generous annual leave entitlement

Job summary

ReAction in Dublin (Sandyford) seeks a Finance & Office Administrator to own day-to-day office operations and financial administration. This hybrid role combines facilities, vendor coordination and hands-on bookkeeping with our accountants, using Sage, Xero or QuickBooks.

The ideal candidate is highly organised, independent, and comfortable managing accounts receivable/payable and VAT with external accountants.

Qualifications

• Proven experience in a bookkeeping or accounts administration role.
• Hands-on experience with accounting software (Sage, Xero or QuickBooks).
• Experience managing accounts receivable and accounts payable processes end-to-end.
• Strong organisational skills and ability to manage competing priorities.
• High attention to detail and comfort working with numbers.
• Hybrid office manager/bookkeeper experience in an SME.
• Experience liaising with external accountants.
• Self-directed with autonomy and a can-do attitude.

Responsibilities

• Manage creditor (accounts payable) process: processing supplier invoices, matching to POs/delivery notes, maintaining payment terms.
• Prepare payment runs for director review and approval.
• Prepare VAT return figures for submission by outsourced accountants.
• Maintain accurate ledger records in Sage.
• Credit card reconciliations.
• Bank reconciliations.
• Petty cash management.
• Provide clean, coded financial data to accountants for management accounts.
• Coordinate with accountants on VAT submissions, payroll, and other periodic requirements.
• Act as first point of contact for day-to-day accountant queries.
• Order and manage office supplies and equipment.
• Manage facilities and liaise with building/office service providers.
• Act as main point of contact for office-related vendors and contracts.
• General office administration and day-to-day operational support.

Skills

Strong organisational skills

Attention to detail

Autonomy

Collaborative

Tools

Sage

Xero

QuickBooks

Job description

ReAction in Dublin (Sandyford) seeks a Finance & Office Administrator to own day-to-day office operations and financial administration. This hybrid role combines facilities, vendor coordination and hands-on bookkeeping with our accountants, using Sage, Xero or QuickBooks.

The ideal candidate is highly organised, independent, and comfortable managing accounts receivable/payable and VAT with external accountants.