Hybrid Executive Assistant & Project Coordinator

IE02 (FCRS = IE002) Novartis Ireland Ltd; Dublin; Hybrid; EUR 45,000 - 83,000; Full time

Benefits offered by this job

Hybrid work model

Global company culture

Job summary

Novartis Ireland Ltd. in Dublin seeks an Executive Assistant/Project Coordinator to blend high-level executive support with hands-on project coordination.

You will manage complex calendars, coordinate meetings and travel, prepare materials, and help drive administrative improvements in a fast‑paced, international setting. The role requires at least five years of executive-level support experience within a large organisation, superb organisational skills, and strong communication.

Qualifications

• Five+ years’ experience providing executive-level support in a large, complex organisation.
• Strong organisational skills to manage competing priorities in a dynamic setting.
• Excellent written and verbal communication with diverse stakeholders.
• Professionalism, discretion and sound judgement handling confidential information.
• Experience supporting financial administration including purchase orders, expense management and budgeting.

Responsibilities

• Proactively manage complex calendars for senior Immunology Development leaders.
• Coordinate meetings, communications and scheduling requests for senior leaders.
• Prepare meeting materials, agendas and capture minutes with follow-up actions.
• Coordinate team meetings, town halls, events and off-site activities including vendors.
• Arrange domestic and international travel itineraries, accommodation and expenses.
• Support financial administration including PO, expenses and budget tracking.

Skills

Executive support

Calendar management

Communication

Discretion

Microsoft Office

Tools

Microsoft Office Suite

Job description

Novartis Ireland Ltd. in Dublin seeks an Executive Assistant/Project Coordinator to blend high-level executive support with hands-on project coordination.

You will manage complex calendars, coordinate meetings and travel, prepare materials, and help drive administrative improvements in a fast‑paced, international setting. The role requires at least five years of executive-level support experience within a large organisation, superb organisational skills, and strong communication.