Hybrid Bid & Contracts Administrator - Infrastructure

Uniting Holding; Cork; Hybrid; EUR 40,000 - 65,000; Full time

Benefits offered by this job

Hybrid working model: home/office/site

Attractive salary and bonus structure

Pension scheme & Death in Service

Discounted health insurance

Further education support

Laptop and mobile phone

Employee assistance programme

Job summary

Mainline is seeking a highly organised Bid & Contracts Administrator to support growth across our Power, Water and Civil Infrastructure divisions. This role combines bid administration, framework contract management, sales and marketing support, and contractual administration.

The successful candidate will work with senior management, project teams and external stakeholders to secure and manage strategic contracts while maintaining key commercial information and communicating it effectively.

Qualifications

• Third-level qualification in Business, Law, Commercial Management, Marketing, Construction Management or a related discipline.
• Previous administrative, contractual, bid coordination or commercial support experience.
• Strong proficiency in Microsoft Office, particularly Word, Excel and PowerPoint.
• Comfortable using AI.
• High level of attention to detail with the ability to manage multiple deadlines.
• Strong organisational and document management skills.
• Experience supporting tender submissions or framework contracts would be advantageous.
• Knowledge of construction, utilities, infrastructure or engineering sectors would be beneficial.
• An understanding of contractual law, contract administration or claims management would be an advantage.

Responsibilities

• Assisting with the preparation and submission of PQQs, tenders, bids and framework applications.
• Maintaining bid libraries, capability statements, case studies, CVs and other bid-related documentation.
• Supporting the production of sales, marketing and promotional materials, including presentations, brochures and customer submissions.
• Assisting with the administration of framework agreements and contract registers.
• Supporting management with the preparation and review of client reports and framework performance submissions.
• Managing document control processes and ensuring all records are maintained in accordance with company procedures.
• Supporting business development activities, customer engagement initiatives and industry events.
• Assisting with the preparation of board papers, management reports and strategic business presentations as required.

Skills

Attention to detail

Organisational skills

Communication skills

Deadline management

Contract administration

Tender submissions experience

AI familiarity

Education

Third-level qualification in Business, Law, Commercial Management, Marketing, Construction Management or related discipline

Tools

Microsoft Office (Word, Excel, PowerPoint)

AI tools

Job description

Mainline is seeking a highly organised Bid & Contracts Administrator to support growth across our Power, Water and Civil Infrastructure divisions. This role combines bid administration, framework contract management, sales and marketing support, and contractual administration.

The successful candidate will work with senior management, project teams and external stakeholders to secure and manage strategic contracts while maintaining key commercial information and communicating it effectively.