HVAC Equipment Submittal Lead

Gi Group; Connacht; On-site; EUR 60,000 - 75,000; Full time

Job summary

Gi Group in Mayo is seeking an experienced HVAC Submittal Engineer to lead the technical submission process from design intent to procurement-ready packages. You will coordinate across design, estimating, procurement, suppliers, and site teams to ensure technical compliance and timely approvals.

This role focuses on producing equipment and ductwork schedules, managing RFIs, and maintaining strict document control to support a smooth handover from pre-construction to delivery.

Qualifications

• 5+ years HVAC/building services experience in a contractor, sub-contractor, OEM, or consultancy.
• Experience producing equipment and ductwork schedules for procurement and construction.
• Understanding of submittal approvals workflows and client/vendor coordination.

Responsibilities

• Lead technical submittal process for HVAC equipment and ductwork packages.
• Translate procure­ment strategy into a submittal plan with priorities and sequencing.
• Build compliant submittal packs with datasheets, drawings, certs, and clarifications.
• Drive submission timelines with vendors/consultants to maintain progress.
• Interrogate drawings/models and raise RFIs for gaps affecting procurement or install.
• Maintain auditable RFI log with owners, dates and impact.
• Support site team during installation with technical queries.

Skills

HVAC Submittals

Ductwork Scheduling

Vendor Communication

Document Control

Education

Engineering degree or equivalent

Tools

DW144 knowledge

SMACNA standards

Job description

Gi Group in Mayo is seeking an experienced HVAC Submittal Engineer to lead the technical submission process from design intent to procurement-ready packages. You will coordinate across design, estimating, procurement, suppliers, and site teams to ensure technical compliance and timely approvals.

This role focuses on producing equipment and ductwork schedules, managing RFIs, and maintaining strict document control to support a smooth handover from pre-construction to delivery.