HSEQ Executive - Ship management, Singapore

CALIBER8 PTE. LTD.; Dublin; On-site; EUR 55,000 - 75,000; Full time

Benefits offered by this job

Competitive remuneration

Fringe benefits

Career advancement

Inclusive environment

Job summary

CALIBER8 PTE. LTD. is seeking a detail-oriented Officer, Quality Assurance to support the Safety Management System (SMS) and fleet HSEQ initiatives across the organisation. The role involves coordinating audits, supporting vetting activities and monitoring performance using BI tools.

You will act as secretariat for HSEQ management reviews, liaise with vessels, regional offices and external stakeholders, and help with documentation, reporting and continuous improvement.

Qualifications

• Bachelor’s degree or equivalent preferred.
• Minimum two years in HSEQ, quality assurance or ship management.
• Proficiency in MS Office applications (Excel, Word, PowerPoint, Outlook).
• Familiarity with BI platforms and AI tools advantageous.
• Excellent English communication and reporting skills.
• Highly organised, detail-oriented, able to manage multiple priorities.
• Collaborative team player with strong coordination skills.

Responsibilities

• Support SMS implementation, maintenance and improvement, incl. manuals and procedures.
• Coordinate audits for vessels and offices (ISM/ISPS/MLC/ISO).
• Assist with charterer vetting for TMSA, SIRE and inspections.
• Monitor and report HSEQ performance using BI and digital tools.
• Secretariat for quarterly/annual HSEQ reviews; prepare minutes.
• Liaise with vessels, regional offices, classification societies and stakeholders.
• Provide admin support for HSEQ docs and initiatives.

Skills

Attention to detail

Highly organised

English communication

Team collaboration

Multitasking

HSEQ knowledge

Education

Bachelor's degree

Tools

Excel

Word

PowerPoint

Outlook

Business Intelligence

Microsoft Access

Job description

About the Role

We are seeking a detail-oriented and proactive Officer, Quality Assurance to support the implementation and continuous improvement of the company’s Safety Management System and fleet-wide HSEQ initiatives. The successful candidate will coordinate audits and inspections, support charterer vetting activities, monitor HSEQ performance and assist with documentation, reporting and management review meetings. This role offers exposure to international HSEQ, digitalisation and fleet integration projects within a growing global maritime organisation.

Roles & Responsibilities

• Support the implementation, maintenance and continuous improvement of the company’s Safety Management System (SMS), including the preparation and revision of manuals, procedures and fleet notices.
• Coordinate internal and external audits for fleet vessels and shore offices, covering ISM, ISPS, MLC, ISO standards and other statutory or management system requirements.
• Support charterer vetting activities, including preparation for TMSA, SIRE and customer inspections, as well as tracking observations and follow-up actions.
• Monitor, analyse and report fleet-wide Health, Safety, Environment and Quality (HSEQ) performance objectives and key performance indicators using Business Intelligence and other digital tools.
• Serve as secretariat for quarterly and annual HSEQ management review meetings, including agenda preparation, collation of presentation materials and preparation of official meeting minutes.
• Liaise with vessels, regional offices, classification societies and external stakeholders on assigned HSEQ matters.
• Provide administrative and operational support for HSEQ documentation, initiatives and divisional projects as required.

Requirements

• Minimum two years of relevant experience, preferably within an HSEQ, quality assurance or ship management function.
• A bachelor’s degree or equivalent qualification is preferred.
• Strong proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint and Outlook.
• Familiarity with Business Intelligence platforms, AI tools and Microsoft Access would be advantageous.
• Excellent English communication, documentation and report-writing skills.
• Highly organised, detail-oriented and able to manage multiple priorities effectively.
• Self-motivated, service-oriented and comfortable working under tight deadlines.
• A collaborative team player with strong interpersonal and coordination skills.

What We Offer

• The opportunity to support a rapidly expanding global fleet.
• Exposure to international HSEQ, digitalisation and fleet integration projects.
• An attractive remuneration package and fringe benefits.
• Career advancement opportunities within a dynamic, international maritime organisation.
• A diverse and inclusive working environment that supports continuous learning and professional development.

All applications will be treated in strict confidence and used solely for recruitment purposes. Only shortlisted candidates will be contacted.