HR Officer (M/F)

EP2C; Dublin; Hybrid; EUR 32,000 - 37,000; Full time

Job summary

EP2C Energy seeks an HR Officer in Dublin Centre to mobilise consultants worldwide, handle client inquiries, and manage onboarding and documentation.

The role includes payroll support, visa/work permit assistance, records maintenance and compliance with employment legislation, with remote work limited to 3 days per week.

Qualifications

• Minimum two years of administrative/coordination experience in a busy team.
• Fluent in English and French (bilingual) is required.
• Diploma/Degree in HR/Business or related discipline is required.

Responsibilities

• Mobilise consultants worldwide per client requirements.
• Answer admin inquiries and respond promptly to clients and consultants.
• Prepare offer letters, contracts, and coordinating pre-employment checks.
• Manage onboarding including health insurance documents, medical appointments and required training.
• Arrange logistics for consultant missions according to client planning.
• Support work permits and visa applications where required.
• Assist payroll administration and process monthly payroll using internal HR system.
• Manage off-boarding and maintain accurate employee records.
• Keep up-to-date with employment legislation and best practice.

Skills

Administration

Coordination

Interpersonal communication

English (written/spoken)

French

Multitasking

Attention to detail

Discretion

Microsoft Excel

Microsoft Word

Outlook

Education

Diploma/Degree in HR/Business

CIPD qualification advantageous

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Which organization will you be joining as an HR Officer ? Our organisation, founded in 2014, is a rapidly growing technical assistance company specializing in the Energy sector (renewable energy, Oil & Gas, nuclear), Life Sciences (pharmaceutical, cosmetics, and food industries), and major industrial construction projects (mining, construction, water treatment, petrochemicals, and chemicals). Our international presence (with subsidiaries in Latin America, Africa, and Asia) enables us to collaborate with key players in our sectors and offer career growth opportunities to our employees, both in France and worldwide.

Joining EP2C Energy means taking part in an ambitious mission. This HR Officer position is based in Dublin Centre.

HR Officer: What will be your missions and responsibilities ?

• Mobilising consultants across the world in accordance with our clients’ requirements.
• Act as the first point of contact for our clients and consultants with any administration enquiries and respond to them in a timely manner.
• Prepare offer letters, contracts, coordinating pre-employment checks.
• Manage the on-boarding of new hires including mandatory documents for health insurance, arranging medical appointments and training required for the consultant and any other relevant items to ensure that the necessary provisions are in place for the new hire’s start date.
• Arranging the logistics for the consultant’s mission according to the planning of the clients.
• Support the work permits and work visa application process where required.
• Support payroll administration including checking timesheets, sick leave, filing probation documentation and issuing benefits information to consultants.
• Process monthly payroll using the internal HR system.
• Manage the off-boarding process for leavers.
• Establish and maintain employee records including inputting and maintaining accurate employee details and filing key documents.
• Keep abreast of employment legislation and industry best practice.

Skills

• Strong administration and coordination skills, at least two years’ experience in a busy team is essential.
• Payroll or accounting experience would be extremely valuable.
• Excellent interpersonal and communication skills, ability to communicate with all levels across the business.
• Well-spoken and written English
• Fluent in French mandatory.
• Ability to work comfortably as part of a team or independently and to skilfully manage multiple priorities and deadlines.
• Strong organizational and planning skills are essential.
• Flexible, enthusiastic and proven ability to adapt and learn new skills quickly.
• The ability to work accurately, with strong attention to detail.
• A high level of discretion and confidentiality
• Proficient with Microsoft Excel, Microsoft Word, Outlook

Qualifications

• A Diploma/Degree in HR/Business or a related discipline
• CIPD qualification is advantageous.

Other information

• Salary: €32000 - €37000 gross per annum
• Location : Dublin City Centre
• Starting date: September
• Permanent contract
• Remote work: limited and subject to manager validation, up to 3 days a week.