HR Compliance Administrator (12 Month FTC)

Swissport International AG; Dublin; Hybrid; EUR 30,000 - 42,000; Full time

Job summary

Swissport International AG in Dublin is seeking an HR Compliance Administrator to support vetting for new starters and ensure adherence to Irish Aviation Authority standards. You will work within the HR function under the Vetting Team Leader and liaise with candidates through the vetting journey.

Responsibilities include background checks, coordinating with external contacts, and guiding applicants. The role is hybrid, with training office-based and one day remote per week.

Qualifications

• Vetting experience is desirable but not essential.
• Proficient in Microsoft Word, Excel and Outlook.
• Excellent communication and interpersonal skills with candidates via email and phone.
• High attention to detail and organisational ability; professional attitude.
• Can-do, disciplined, hands-on and quick to start.
• Willingness to learn vetting airside and non-airside standards.

Responsibilities

• Complete background checks in line with Civil Aviation Authority standards.
• Collaborate with candidates to understand their 5-year history.
• Contact former employers, schools, colleges, and universities as needed.
• Provide friendly candidate support and guide them through vetting.
• Answer queries related to the vetting process.
• Prioritise workload and meet KPIs.
• Amend vetting packs rejected by Compliance.
• Work with the vetting team and share knowledge.
• Track candidate progress and provide updates when requested.
• Airport ID pass application processing as required.

Skills

Communication skills

Attention to detail

Organisational skills

Professional attitude

Tools

Microsoft Word

Excel

Outlook

Job description

Overview

HR Compliance Administrator

Salary: Competitive

Location: DublinWorking Setup: Hybrid - Office based during training then 1 day work from home.

Contract Length: 12 Month Fixed Term Contract - Maternity Cover

As HR Compliance Administrator you will sit within our HR function, reporting into the Vetting Team Leader and working closely to support the needs of the wider HR and Recruitment Teams. You will be expected to undertake vetting processes to ensure that all our new starters are fully checked in line with the Irish Aviation Authorities standards.

Responsibilities

Who you’ll deal with:

• Internal: Operations Managers, HR Team
• External: Candidates and external stakeholders

What you’ll be doing:

• Complete background checks on prospective employees in line with Civil Aviation Authority standards for airside and non-airside roles
• Work closely with candidates to understand their 5-year history
• Reach out to external individuals, including but not limited to candidates’ former employers, schools, colleges, and universities
• Provide friendly support to candidates, maintaining contact with them as you guide them through the vetting journey
• Answer any queries relating to the vetting process of a candidate
• Prioritise and manage own workloads effectively, ensuring KPIs are met
• Make amends on vetting packs that have been rejected by the Compliance team
• Collaboratively work within the vetting team sharing knowledge and providing support where need be
• Keep track of candidate’s progress whilst they’re in the vetting process, to be able to provide an update if requested
• Airport ID pass application processing - as required

This list is not exhaustive, accountabilities may vary dependent on locality or role complexity and may include any other duties considered reasonable by the line manager.

Qualifications

What you’ll have:

• Previous vetting experience is desirable but not essential
• Confidence using Microsoft Word, Excel and Outlook
• Possess excellent communication and interpersonal skills, both verbally and written, with experience of interacting with candidates via email and telephone
• Demonstrate a high level of attention to detail and organisationShow the ability to think outside the box.
• Can do attitude, and be disciplined in your work
• Be hands on, with the ability to hit the ground running
• Understand the importance of and demonstrate a professional attitude and approach
• Willingness to learn our vetting airside and non-airside standard