HR Compliance Administrator (12 Month FTC)

Swissport; Dublin; Hybrid; EUR 32,000 - 45,000; Full time

Job summary

Swissport is seeking an HR Compliance Administrator in Dublin on a 12-month fixed-term maternity cover. The role is hybrid: office-based during training and one day per week from home. The successful candidate will support vetting processes to ensure new starters are checked to Irish Aviation Authority standards.

You’ll work with internal stakeholders and candidates, managing background checks and communications to guide applicants through the vetting journey while meeting KPIs.

Qualifications

• Previous vetting experience is desirable but not essential.
• Excellent communication and interpersonal skills, with experience interacting with candidates via email and telephone.
• Demonstrate high attention to detail and strong organisational abilities.
• Willingness to learn vetting airside and non-airside standards.

Responsibilities

• Complete background checks on prospective employees in line with Civil Aviation Authority standards for airside and non-airside roles.
• Work closely with candidates to understand their 5-year history.
• Reach out to external individuals, including former employers, schools, colleges, and universities.
• Provide friendly support to candidates, guiding them through the vetting journey.
• Answer queries relating to the vetting process of a candidate.
• Prioritise and manage own workloads effectively, ensuring KPIs are met.
• Make amendments on vetting packs rejected by the Compliance team.
• Collaboratively work within the vetting team sharing knowledge and providing support where needed.
• Keep track of candidate progress and provide updates as requested.
• Airport ID pass application processing - as required.

Skills

Communication

Interpersonal skills

Attention to detail

Organisational skills

Creativity

Can-do attitude

Hands-on

Professionalism

Willingness to learn

Tools

Microsoft Word

Excel

Outlook

Job description

HR Compliance Administrator

Salary: Competitive

Location: Dublin

Working Setup: Hybrid - Office based during training then 1 day work from home.

Contract Length: 12 Month Fixed Term Contract - Maternity Cover

As HR Compliance Administrator you will sit within our HR function, reporting into the Vetting Team Leader and working closely to support the needs of the wider HR and Recruitment Teams. You will be expected to undertake vetting processes to ensure that all our new starters are fully checked in line with the Irish Aviation Authorities standards.

Responsibilities

Who you’ll deal with:

• Internal: Operations Managers, HR Team
• External: Candidates and external stakeholders

What you’ll be doing:

• Complete background checks on prospective employees in line with Civil Aviation Authority standards for airside and non-airside roles
• Work closely with candidates to understand their 5-year history
• Reach out to external individuals, including but not limited to candidates’ former employers, schools, colleges, and universities
• Provide friendly support to candidates, maintaining contact with them as you guide them through the vetting journey
• Answer any queries relating to the vetting process of a candidate
• Prioritise and manage own workloads effectively, ensuring KPIs are met
• Make amends on vetting packs that have been rejected by the Compliance team
• Collaboratively work within the vetting team sharing knowledge and providing support where need be
• Keep track of candidate’s progress whilst they’re in the vetting process, to be able to provide an update if requested
• Airport ID pass application processing - as required

This list is not exhaustive, accountabilities may vary dependent on locality or role complexity and may include any other duties considered reasonable by the line manager.

Qualifications

What you’ll have:

• Previous vetting experience is desirable but not essential
• Confidence using Microsoft Word, Excel and Outlook
• Possess excellent communication and interpersonal skills, both verbally and written, with experience of interacting with candidates via email and telephone
• Demonstrate a high level of attention to detail and organisation
• Show the ability to think outside the box.
• Can do attitude, and be disciplined in your work
• Be hands on, with the ability to hit the ground running
• Understand the importance of and demonstrate a professional attitude and approach
• Willingness to learn our vetting airside and non-airside standard