HR Administrator at The Johnstown Collection

The Johnstown Collection; Johnstown; On-site; EUR 32,000 - 42,000; Full time

Job summary

The Johnstown Estate in Naas, Ireland, is seeking an HR Administrator to join our People & Culture team. You will provide efficient administrative support across the full range of HR activities, including onboarding, employee records, contracts and policy compliance.

We are looking for a highly organised, detail‑focused professional with strong IT skills and a customer‑focused approach. Hospitality experience is a plus in our fast-paced, guest‑oriented environment.

Qualifications

• Essential previous experience in an administrative role, ideally within HR, hospitality or another fast-paced service environment.
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills.
• Discretion and professionalism with confidential information.

Responsibilities

• Provide day-to-day administrative support to the People & Culture team.
• Maintain accurate employee records and HR files.
• Prepare HR documentation, letters, contracts and other correspondence.
• Support onboarding and changes to employment and leavers.
• Assist with HR data and reporting, and payroll-related tasks.

Skills

Organised

Approachable

Detail-focused

Discreet

Proactive

Team player

People-focused

Strong IT skills

Good communication

Education

HR qualification or relevant third-level education

Tools

Microsoft Office

HR systems (Alkimii, MAPAL)

Job description

This Full time on site position offers great opportunities for career growth. At The Johnstown Estate, we believe exceptional guest experiences start with exceptional people. Our values of Passion, Customer Focus, Teamwork and Integrity shape the way we work, lead and care for our colleagues and guests. We are looking for a highly organised, personable and detail-focused HR Administrator to join our People & Culture team and play an important role in supporting our colleagues throughout their employee journey. This is an excellent opportunity for someone looking to build their HR career in a dynamic, people-focused hospitality environment.

The Opportunity Working as part of the People & Culture team, you will provide efficient and professional administrative support across the full range of HR activities.

What You’ll Do

HR Administration

• Provide day-to-day administrative support to the People & Culture team.
• Maintain accurate and up-to-date employee records and HR files.
• Prepare HR documentation, letters, contracts and other correspondence.
• Support the administration of employee lifecycle processes, including onboarding, changes to employment and leavers.
• Ensure HR documentation is completed accurately and in line with company policies and legislation.
• Maintain confidentiality and handle sensitive employee information appropriately.

Recruitment & Onboarding

• Support the recruitment process from vacancy through to onboarding.
• Coordinate interviews and communicate with candidates and hiring managers.
• Prepare new starter documentation and ensure all pre-employment requirements are completed.
• Support induction and onboarding activities to ensure new colleagues receive a warm and organised welcome.
• Help maintain accurate recruitment records and HR systems.

HR Systems & Data

• Maintain accurate colleague information across HR systems and platforms.
• Support the People & Culture team with HR reporting and data preparation.
• Assist with the administration of systems such as Alkimii, MAPAL and learning management platforms.
• Ensure employee data is handled accurately, securely and confidentially.

Learning & Development

• Assist with the coordination and administration of training programmes.
• Maintain training records and support compliance with mandatory training requirements.
• Help coordinate colleague development initiatives and learning activities.

Colleague Engagement

• Support colleague engagement activities, events and initiatives throughout the estate.
• Assist with recognition programmes and People & Culture communications.
• Contribute to creating a positive and welcoming colleague experience.

Payroll & Compliance

• Assist with the preparation and checking of payroll information.
• Work closely with Finance and the People & Culture team to ensure colleague information is accurate and up to date.
• Support the administration of annual leave, absence and other employee records.
• Ensure HR administration is carried out in accordance with Irish employment legislation and company policies.

What We’re Looking For

We are looking for someone who is organised, approachable and genuinely interested in people. You may already have experience in an HR administration role, or you may be looking for the next step in your HR career. Most importantly, you'll bring a positive attitude, strong attention to detail and a willingness to learn.

• Essential Previous experience in an administrative role, ideally within HR, hospitality or another fast-paced service environment.
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills.
• Strong IT skills, including Microsoft Office.
• Ability to handle confidential information with discretion and professionalism.
• A proactive, helpful and team-focused approach.
• Ability to work effectively in a busy operational environment.
• Desirable Previous HR administration experience.
• HR qualification or relevant third-level education.
• Experience using HR systems or workforce management platforms.
• Knowledge or understanding of Irish employment legislation.
• Hospitality or hotel experience.
• You’ll Be Organised - able to manage multiple priorities and keep things moving.
• Detail-focused - you take pride in getting the small things right.
• Approachable - colleagues feel comfortable coming to you for support.
• Discreet - you understand the importance of confidentiality and trust.
• Proactive - you see what needs to be done and get on with it.
• A team player - you enjoy working collaboratively and supporting others.
• People-focused - you care about creating a positive experience for every colleague.

Why Join The Johnstown Estate?

Joining our People & Culture team means becoming part of a welcoming, professional and fast-paced environment where no two days are the same. You'll have the opportunity to develop your HR skills, gain broad experience across the employee lifecycle and work alongside an experienced People & Culture team within a leading hospitality destination. Whether you're building your HR career or looking for an opportunity to bring your existing experience to a new environment, this role offers the chance to make a real contribution to our colleagues and our culture. If you're organised, people-focused and ready to grow your HR career, we'd love to hear from you.