Administrator -Scheduled Admissions

Hollybank Trustees Ltd; Galway; On-site; EUR 30,000 - 42,000; Full time

Job summary

Galway Clinic Admissions Department seeks a permanent full-time administrator to support busy daily operations in Galway City. The role involves patient registration, chart preparation, liaison with bed management, and general clerical duties.

Applicants should have 2 years of admin experience (ideally in healthcare), strong organisational and interpersonal skills, and the ability to multi-task and prioritise. Closing date: Friday 21st August.

Qualifications

• 2 years experience in a previous administration role, ideally in a healthcare setting.
• Excellent organisational and interpersonal skills.
• Demonstrate initiative, drive and enthusiasm to carry out the role.
• Ability to work professionally with patients, staff and the public.
• Be able to multi-task and prioritise; flexibility essential.

Responsibilities

• Register patients on arrival.
• Prepare charts.
• Coordinate bed management and patient allocations.
• Organise bookings with consultants and secretaries.
• Handle ad-hoc patient requests.
• Receive patients and manage reception duties.
• Transcribe and file patient records for clinics.
• Assist with referrals and insurance verifications.
• Monitor department stock and supplies.
• Daily cash handling and billing support.
• Other administrative duties as required.

Skills

Organisation

Interpersonal skills

Multitasking

Initiative

Job description

Location: On site / Galway City, Co. Galway, Ireland
job type: Permanent / Full-time
Sector and subsector: Medical & Healthcare | Administration
Salary: Competitive salary

A role has become available in the Admissions Department of the Galway Clinic, this is a Permanent, full time role 37 hours per week.

The Role:

• Registration of patients upon arrival
• Preparation of charts.
• Liaise with bed management re allocation of beds as required
• Organise patient bookings with consultants and/or their secretaries
• Deal with ad-hoc patient requests.
• Reception of patients.
• Transcribe/File/Organise patient files for clinics.
• Assist with referrals and insurance verifications.
• Co-ordinate Billing, Processing Monitoring of patient charges and Issue of receipts.
• Interface with referring physicians /other referring agents.
• General clerical/administrative roles.
• Monitor and maintain department stock/consumables and supplies.
• Assist in other Administrative departments' duties as required.
• Daily transactions of handling money.
• Registration of Bloods/Urinary products.
• Any other duties as assigned

The Candidate:

• 2 years experience in a previous administration role, ideally in a healthcare setting
• Excellent organisational and interpersonal skills
• Demonstrate the initiative, drive and enthusiasm to carry out the role successfully
• Ability to work professionally at all times when dealing with patients, staff and the public
• Be able to multi-task and prioritise effectively. Flexibility essential.
• Self motivated, highly organised, able to communicate effectively with a wide range of people.

Closing date for receipt of applications: Friday 21st August at 4.30pm

Blackrock Health at the Galway Clinic is an equal opportunities employer.