HR Admin & Operations Coordinator

Leinster Appointments; Ireland; On-site; EUR 26,000 - 34,000; Full time

Job summary

Leinster Appointments in Naas, Co. Kildare is seeking a HR Administrator for a permanent, full‑time, office‑based role. You will maintain confidential employee records, support HR administration, manage HR data, and assist with audits and system improvements.

The successful candidate will have 1–3 years’ HR administration experience, strong organisation and communication skills, and the ability to work independently and within a team across multiple sites.

Qualifications

• 1–3 years’ experience in a similar HR administration role.
• Excellent organisational and time-management skills.
• Full clean driving licence and own transport.

Responsibilities

• Maintain accurate and confidential employee records, both online and in paper format, ensuring compliance with data protection requirements.
• Provide general HR and office administration support, responding to employee queries professionally and confidentially.
• Update and maintain the HR system, run reports, and use HR dashboards to support HR reporting and data analysis.
• Support internal and external HR audits, including following up and actioning findings.
• Assist with HR system implementation and ongoing process improvements.
• Support employee engagement initiatives, internal communications, wellness activities, birthday communications, Long Service Awards and other engagement events.
• Administer the Refer a Friend programme, ensuring accurate tracking and communication.
• Support Learning & Development activities, including coordinating training sessions, catering, room setup, equipment, invitations, documentation and attendance records.
• Assist with graduate, college and school programmes.
• Support absence management, including back-to-work documentation, medical certificates, AWOL letters and updating HR records.
• Assist with employee appraisal and probation processes, ensuring completion is tracked and records are accurately maintained.
• Provide general support to the HR team and undertake ad-hoc projects to improve HR processes and practices.
• Maintain shared HR spaces and monitor HR stationery and branded merchandise supplies.
• Work across different sites as required.

Skills

HR administration experience

Organisational skills

Time-management

Teamwork

Problem-solving

Job description

Leinster Appointments in Naas, Co. Kildare is seeking a HR Administrator for a permanent, full‑time, office‑based role. You will maintain confidential employee records, support HR administration, manage HR data, and assist with audits and system improvements.

The successful candidate will have 1–3 years’ HR administration experience, strong organisation and communication skills, and the ability to work independently and within a team across multiple sites.