Global Executive Assistant to VP & GM - EMEA & APAC

Johnson Controls

Dublin

On-site

EUR 65,000 - 90,000

Full time

14 days+

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Job summary

Silent-Aire, a Johnson Controls company, is seeking an experienced Executive Assistant to provide dedicated onsite support to the Vice President & General Manager of Silent-Aire EMEA & APAC. This role serves as a trusted partner to the executive leader, ensuring efficient management of priorities, communications, stakeholder engagement, and governance across a multi-regional organization.

The successful candidate will thrive in a fast-paced, international environment, demonstrating exceptional

Qualifications

Bachelor's degree or equivalent experience preferred.
Minimum 5 years' experience supporting senior executives, preferably at Director, Vice President, General Manager, or C-suite level.
Experience supporting leaders within a multinational or matrixed organization.
Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, Teams, and Word.
Proven experience managing complex calendars, international travel, and executive priorities.
Exceptional written and verbal communication skills.
Strong organizational skills with the ability to manage multiple competing priorities.

Responsibilities

Manage a complex and dynamic calendar across multiple time zones, ensuring effective prioritization of meetings, travel, and business commitments.
Coordinate and prepare executive schedules, ensuring alignment with strategic business priorities.
Manage incoming communications, correspondence, and requests on behalf of the Vice President & General Manager.
Prepare presentations, reports, briefing materials, agendas, and meeting documentation.
Track action items and follow up with leadership teams to ensure timely execution and accountability.
Serve as a key point of contact for senior leaders, customers, partners, and internal stakeholders across EMEA, APAC, and global functions.
Facilitate communication and collaboration between executive leadership and cross-functional teams.
Build strong working relationships across the organization and represent the executive office with professionalism and discretion.
Organize leadership meetings, town halls, business reviews, and executive workshops.
Coordinate meeting logistics, agendas, presentations, and minutes.
Support planning and execution of regional leadership events, customer engagements, and strategic business meetings.
Arrange complex domestic and international travel itineraries.
Manage travel logistics, accommodations, visas where required, and contingency planning.
Process expense reports and ensure compliance with company policies.
Assist with annual planning cycles, leadership reviews, and strategic initiatives.
Support the preparation of business performance reports and executive dashboards.
Coordinate confidential projects and administrative activities on behalf of the executive leadership team.
Maintain accurate records and documentation in accordance with company standards.
Handle highly confidential business, financial, and personnel information with discretion and integrity.
Ensure sensitive information is managed appropriately and maintained securely.
Support governance activities and adherence to organizational policies and procedures.