Galway Office Manager & Admin Pro

Datavant Ireland; Galway; Hybrid; EUR 42,000 - 62,000; Full time

Benefits offered by this job

Flexible, hybrid work environment

Pension contribution

Comprehensive benefits

Job summary

Datavant Ireland, a Galway-based R&D technology center, seeks an experienced Office Manager/Administrative Assistant to support the Site Lead and senior leadership. The role combines executive coordination with hands-on office management, including meetings, onboarding, vendor relations, and events that foster collaboration and wellbeing.

You will manage the Galway office environment, coordinate with HR and IT for equipment and setup, oversee calendars and budgets, and help build an inclusive,

Qualifications

• Minimum 5 years in admin, executive support, or office management.
• Proven ability to manage competing priorities and deadlines.
• Strong written and verbal communication.
• Discretion with confidential information.
• Experience with Coupa or procurement tools is desirable.

Responsibilities

• Provide professional support to the Site Lead, including diary management, meeting prep/follow-up, travel arrangements and expenses.
• Support onboarding logistics for new hires, coordinating IT setup, equipment orders and induction scheduling.
• Organise in-person and virtual meetings, offsites, and internal events with clear communications.
• Oversee Galway office operations, visitor welcome, and office supplies management.
• Coordinate with service providers for cleaning, maintenance, and vendor relationships; monitor budgets.
• Lead calendar of office events to foster connection and wellbeing; arrange catering and refreshments.

Skills

Diary management

Event planning

Vendor management

Budget monitoring

Office administration

Interpersonal skills

Discretion

Microsoft Office

Coupa

Tools

Coupa

Microsoft Office

Job description

Datavant Ireland, a Galway-based R&D technology center, seeks an experienced Office Manager/Administrative Assistant to support the Site Lead and senior leadership. The role combines executive coordination with hands-on office management, including meetings, onboarding, vendor relations, and events that foster collaboration and wellbeing.

You will manage the Galway office environment, coordinate with HR and IT for equipment and setup, oversee calendars and budgets, and help build an inclusive,