Finance Administrator – Payables, Area & Branch

HireHive; Dublin; On-site; EUR 30,000 - 42,000; Full time

Benefits offered by this job

Death in Service

Learning & education support

Office closure holidays

Job summary

The Irish Red Cross Society is seeking a Finance Administrator (Payables, Area & Branch) to manage supplier transactions, payments, and branch financial submissions. You will ensure accurate records, timely settlements, and compliance with financial procedures within a 12-month fixed-term contract.

The role supports the Finance Team, handles banking documentation, and assists with CRM and reporting tasks, contributing to high standards of financial administration.

Qualifications

• 1-2 years experience as Finance Administrator or similar role.
• Excellent attention to detail and ability to maintain accurate records.
• Strong communication and interpersonal skills for team interaction.
• Problem-solving and analytical abilities.
• Proficient in Microsoft Office, especially Excel.
• Hands-on experience with accounting software.

Responsibilities

• Manage end-to-end accounts payable, supplier setup, invoice processing, PO matching and payments.
• Verify supplier bank details and resolve discrepancies.
• Reconcile monthly creditor statements and review staff card expenses.
• Act as first point of contact for supplier, volunteer and staff finance queries.
• Review branch submissions, records, reconciliations for completeness and compliance.
• Assist with financial data preparation, reporting and system administration.
• Support CRM transition and related development/testing tasks.
• Contribute to IRC objectives through process improvement and high standards.

Skills

Attention to detail

Communication skills

Problem-solving

Excel proficiency

Tools

Microsoft Excel

Accounting software

Job description

Duration:12 month fixed term contract

Reporting to: Accounts Supervisor & Senior Branch Accountant

Closing Date: 6pm on 9th October 2026.

The Irish Red Cross Society (IRC) is part of the world’s largest independent humanitarian network, the International Red Cross and Red Crescent Movement. The IRC is committed to and bound by, its Fundamental Principles of Humanity, Impartiality, Neutrality, Independence, Voluntary Service, Unity and Universality. The vision of the Irish Red Cross is to be a leading humanitarian organisation, providing impartial services and support to vulnerable communities both at home and abroad. Our mission is to identify and deliver humanitarian assistance to those who are most in need.

SUMMARY OF ROLE

Working as a key part of the Finance Team, the Finance Administrator (Payables, Area & Branch) is responsible for both the effective management of accounts payable activities including processing supplier transactions and ensuring timely settlement of organisation liabilities and the review of branch financial submissions, ensuring accuracy of accounting records and reconciliations, compliance with financial procedures, and maintaining banking and reporting documentation.

ROLE RESPONSIBILITIES

• Manage the end-to-end accounts payable process, including supplier setup and maintenance, invoice processing, purchase order matching, statement reconciliations, and supplier payment runs.
• Verifying supplier bank details
• Resolve invoice, purchase order, and payment-related discrepancies.
• Monthly creditor statement reconciliations
• Reviewing staff credit card expenses for completion & compliance with IRC policies
• Act as a point of contact for supplier, volunteer, and staff finance queries, ensuring prompt and effective resolution.
• Review branch account submissions, accounting records, reconciliations and supporting documentation to ensure completeness, accuracy and compliance.
• Review branch financial submissions, accounting records, reconciliations, and supporting documentation to ensure accuracy, completeness, and compliance.
• Support branches with financial queries, monitor submission deadlines, and follow up on outstanding information as required.
• Maintain banking records and documentation, including bank mandates, bank statements, and SharePoint-based financial filing systems.
• Assist with financial data preparation, reporting, and system administration activities.
• IRC are in the process of moving to a CRM, assist with the development & testing of same
• Contribute to the achievement of Irish Red Cross objectives through continuous improvement, collaboration, and high standards of financial administration.
• Undertake training and development as required
• Abide by and uphold the Principles of the International Red Cross Red Crescent Movement.
• Undertake any other reasonable work-related duties and responsibilities assigned by the relevant line manager that are consistent with the nature of the job and level of responsibility.

ROLE REQUIREMENTS

Essential Criteria

• 1-2 years of experience as a Finance Administrator, Finance Assistant or similar role
• Excellent attention to detail and ability to maintain accurate financial records.
• Effective communication and interpersonal skills for customer interactions and team collaboration.
• Problem-solving and analytical skills
• Proficient in Microsoft suite, especially with strong Microsoft Excel competency
• Hands-on experience with accounting software

Desirable Criteria

• Experience in the not-for-profit sector.
• Volunteer experience.

FURTHER INFORMATION

The Irish Red Cross offers the following benefits in addition to salary

• Closure of the office on Good Friday, plus two additional ‘privilege days’ to be used at Easter and Christmas respectively.
• Death in Service benefit of four times salary
• Further education, training and learning supports
• Professional subscriptions (as applicable)

The Irish Red Cross is an equal opportunities employer. We value diversity and aspire to reflect this in our workforce. We welcome applications for people from all sections of the community, irrespective of gender, civil status, family status, sexual orientation, religion, age, disability, race or membership of the Traveller community.

This role requires applicants to have the right to work in Ireland.