Facilities & Sustainability Manager

United Drug; Dublin; On-site; EUR 68,000 - 90,000; Full time

Benefits offered by this job

Family-friendly policies including p大t

Generous in-store discounts

Pension support

Annual bonus

Wellbeing initiatives

Job summary

PHX Ireland is seeking a seasoned Facilities Manager to oversee a dispersed portfolio of distribution centres and offices. You will manage hard and soft FM services, ensure safety and compliance, and drive CAPEX projects from planning through delivery.

Lead sustainability initiatives, optimise utilities and costs, and collaborate across Operations, Security, IT and H&S to sustain business continuity and performance.

Qualifications

• Bachelor’s degree in environmental science, engineering, facilities management, or related field.
• Proven experience in sustainability management and facilities operations, preferably in a warehouse or distribution environment.
• Strong understanding of environmental regulations and compliance requirements.
• Excellent project management skills with the ability to prioritise tasks and meet deadlines.
• Effective communication and interpersonal skills with the ability to collaborate across departments.

Responsibilities

• Provide end-to-end facilities management oversight across a geographically dispersed, multi-site portfolio.
• Own the operational performance of all hard and soft FM services, including building fabric, HVAC, electrical and mechanical systems.
• Develop, implement, and maintain planned preventative maintenance programmes for asset reliability and compliance.
• Lead CAPEX projects from business case to handover, including procurement and commissioning.
• Act as accountable owner for facilities contracts, tendering, performance management and KPI governance.
• Lead facilities budgeting, forecasting, and cost control with robust governance.
• Identify lifecycle replacement and capital investment programmes and post-implementation review.
• Ensure effective utilities management, tariff review, and cost optimisation.
• Maintain asset registers, drawings, certifications, and audit-ready documentation.
• Support site openings, closures, refurbishments, and change initiatives.
• Collaborate with Operations, Security, Cleaning, IT, and H&S teams to support performance and resilience.

Skills

Project management

Communication

Interpersonal skills

Data analysis

Sustainability

Education

Bachelor's degree in environmental science, Engineering, Facilities Management, or related field

Job description

Our people make the difference. Here at PHX Ireland, we strive to be a place for everyone - where each and every one of us can be our true, authentic selves, every single day.

For us, individuality sparks new ideas, shapes new approaches and brings us powerful new perspectives. It's the heartbeat of our innovation, creativity, and success. Which is why, at PHX Ireland, we don't just embrace our differences - we celebrate them.

Across United Drug, McCabes Pharmacy, and TCP Homecare, in every location and every role, the way we work makes us who we are - and that's something we are really proud of. Which is why we've summed up our ethos in our six PHX Ireland values; Customer focused, Quality.

driven, collaborative, ambitious, innovative, and inclusive.

Bring your energy to our team, and make millions of lives better.

Why You'll Love Working With Us:

• Family comes first: Life Stage Policies including maternity and paternity pay
• Perks you'll actually use: Generous in store discounts
• Pension Support: We contribute to your future
• We reward performance: annual bonus
• We've got your back: employee assistance programme and wellbeing initiatives

Belonging at Work

Inclusive, welcoming team culture where you're valued for you.

What You'll Be Doing:

Facilities Management

• Provide end-to-end facilities management oversight across a geographically dispersed, multi-site portfolio including distribution centres, offices locations.
• Own the operational performance of all hard and soft FM services, including building fabric, HVAC, electrical and mechanical systems, fire detection and suppression, access control, utilities, and grounds maintenance.
• Develop, implement, and maintain planned preventative maintenance (PPM) and statutory inspection programmes to ensure asset reliability, safety, and compliance.
• Lead and support the planning and delivery of CAPEX projects, including warehouse expansions, major refurbishments, plant and equipment upgrades, and critical infrastructure works, from business case development through procurement, delivery, commissioning, and handover.
• Act as the accountable owner for facilities contracts, managing tendering, mobilisation, performance management, KPI/SLA governance, and continuous improvement of service providers.
• Lead facilities budgeting, forecasting, and cost control, ensuring transparent cost models, robust financial governance, and delivery of value-for-money outcomes.
• Identify and manage lifecycle replacement and capital investment programmes, including business case development, risk assessment, and post-implementation review.
• Ensure effective utilities management, including consumption monitoring, tariff review, anomaly investigation, and cost optimisation.
• Maintain accurate asset registers, drawings, certifications, and compliance records, ensuring all facilities documentation is audit-ready and aligned with internal procedures and Irish statutory requirements.
• Support site openings, closures, refurbishments, and change initiatives, ensuring facilities readiness, compliance, and minimal operational disruption.
• Collaborate closely with Operations, Security, Cleaning, IT, and H&S teams to ensure facilities services support operational performance, resilience, and business continuity.

Sustainability & ESG

• Develop, implement, and continuously refine the organisation's sustainability strategy, ensuring alignment with corporate ESG objectives, operational priorities, and regulatory expectations.
• Lead energy, carbon, water, and waste reduction programmes across the estate, translating sustainability targets into practical, site-level initiatives with measurable outcomes.
• Own energy and environmental performance monitoring, including data collection, analysis, benchmarking, and reporting to support informed decision-making and performance improvement.
• Drive SEAI grant applications, audits, and compliance activities, ensuring projects are scoped, delivered, and evidenced in line with scheme requirements.
• Support and deliver decarbonisation initiatives, including energy efficiency upgrades, electrification, renewable technologies, and low-carbon infrastructure investments.
• Work closely with Facilities, Operations, and Procurement teams to embed sustainability principles into capital projects, asset selection, and supplier engagement.
• Track, analyse, and report sustainability KPIs, supporting internal management reporting, audits, and external ESG disclosures as required

Health, Safety & Compliance

• Ensure full compliance with Health & Safety legislation, fire safety, environmental regulations, and internal SOPs.
• Act as a key stakeholder during audits, inspections, and regulatory engagements.
• Manage risk assessments, incident follow-ups, corrective actions, and continuous improvement initiatives.
• Support emergency preparedness, business continuity, and site resilience planning.

What You'll Need to Succeed:

• Bachelor's degree in environmental science, Engineering, Facilities Management, or related field.
• Proven experience in sustainability management and facilities operations, preferably in a warehouse or distribution environment.
• Strong understanding of environmental regulations and compliance requirements.
• Excellent project management skills, with the ability to prioritise tasks and meet deadlines.
• Effective communication and interpersonal skills, with the ability to collaborate across departments and influence stakeholders.
• Analytical mindset with the ability to collect, analyse, and interpret data to drive decision-making.
• Demonstrated commitment to sustainability and a passion for driving positive environmental change.

Personal Attributes

• Highly motivated, self-driven professional with a strong sense of ownership and accountability for outcomes.
• A people-focused individual who builds strong, trusted relationships across all levels of the organisation and with external partners.
• An effective communicator and influencer, able to engage stakeholders, bring people on the journey, and drive behavioural change.
• Proactive and solutions-focused, with the ability to anticipate issues and take decisive action.
• Highly organised with strong attention to detail, capable of managing multiple priorities in a fast-paced, regulated environment.
• Comfortable operating at both strategic and operational levels, translating strategy into practical delivery.
• Committed to continuous improvement, collaboration, and developing high-performing, engaged teams.

About United Drug

United Drug is Ireland's largest pharmaceutical distribution company and was originally founded by a group of pharmacists in Ballina, Mayo in 1948. In 2022 United Drug became part of the PHOENIX group and is now part of Europe's leading healthcare provider in the sector. Employing more than 650 staff across operations in Dublin, Limerick and Mayo, we partner with more than 1,900 pharmacies, hospitals, clinics and primary care centres across Ireland. Our business spans across three business units; United Drug Wholesale, United Drug Distribution and United Drug Consumer - all leaders in their respective categories.

About PHX Ireland & PHOENIX Group

We are comprised of United Drug, Ireland's leading pharmaceutical wholesaler and distributor; McCabes Pharmacy, Ireland's leading community pharmacy chain; and TCP Homecare, innovators in clinical home nursing services and direct to patient delivery solutions. PHX Ireland Group employs over 1,800 people, operates 5 distribution centres and pharmacies nationwide, delivering over 85 million packs to Irish pharmacies and hospitals and serving 500,000 patients each year. PHX Ireland is part of the PHOENIX group, Europe's leading healthcare provider. Headquartered in Mannheim, Germany, the PHOENIX group brings together more than 48,000 employees from 29 countries, includes 223 pharmaceutical distribution sites, and more than 3200 owned pharmacies and 17000 partner pharmacies.

We strive to foster an open and inclusive environment, embracing applications from individuals of all backgrounds. Our commitment lies in ensuring an accessible interview process for all candidates. If you require additional support or accommodations to attend an interview, we kindly encourage you to reach out to [e-mail]