Facilities Project Coordinator

SmartRecruiters, Inc.; Limerick; On-site; EUR 40,000 - 55,000; Full time

Job summary

Aramark is seeking an experienced Facilities Project Coordinator to support a workplace modification project at Three Ireland's office in Limerick. You will coordinate workplace logistics, manage site coordination with the principal contractor, and work with internal facilities, security, and tech teams to ensure space readiness and minimal disruption.

This on-site role requires strong organisation, clear communication, and the ability to handle multiple stakeholders and schedules in a

Qualifications

• Minimum 2 years' experience in Facilities Coordination, Workplace Operations, Facilities Management, Site Coordination, or a similar role.
• Valid Safe Pass certification.

Responsibilities

• Coordinate movement, relocation, storage, and reinstatement of office furniture and equipment.
• Act as on-site point of contact with principal contractor, client stakeholders and support teams.
• Collaborate with internal facilities, cleaning, security, and technology groups to support project delivery.
• Monitor site hygiene and readiness, escalate issues, and maintain project timelines.

Skills

Organisational skills

Communication

Stakeholder management

Problem-solving

Independent working

Job description

Aramark is seeking an experienced Facilities Project Coordinator to support a workplace modification project at Three Ireland's office in Limerick.

Qualifications

This is a hands-on coordination role focused on workplace logistics, facilities support, contractor liaison, and operational planning. Major construction and building works will be managed by an external principal contractor and dedicated Project Manager. The successful candidate will act as Aramark's on-site representative, ensuring works are coordinated effectively while minimising disruption to business operations. This is an excellent opportunity for a facilities or workplace professional looking to gain project experience within a fast-paced corporate environment.

Responsibilities

Workplace Logistics

• Coordinate the movement, relocation, storage, and reinstatement of office furniture, desks, and workplace equipment throughout the project lifecycle.
• Assist with planning and implementing temporary workspace arrangements where required.

Site Coordination

• Act as the primary on-site point of contact for Aramark, working closely with the principal contractor, client stakeholders, and support teams.
• Coordinate day-to-day activities to ensure project works progress efficiently and safely.

Facilities Support

• Collaborate with internal facilities, cleaning, security, and technology teams to support project delivery.
• Coordinate deep cleaning and area preparation activities before spaces are returned to operational use.
• Facilitate access requirements and space readiness for contractors and vendors.
• Communicate project schedules and operational impacts to relevant stakeholders.

Operational Oversight

• Monitor site housekeeping standards and ensure work areas remain organised and safe throughout the project.
• Escalate issues and support problem resolution to maintain project timelines.

Qualifications

• Minimum 2 years' experience in Facilities Coordination, Workplace Operations, Facilities Management, Site Coordination, or a similar role.
• Valid Safe Pass certification.

Required Skills

• Strong organisational skills with the ability to manage multiple priorities simultaneously.
• Excellent communication and stakeholder management skills.
• Proactive and hands-on approach with strong problem-solving abilities.
• Ability to work independently while coordinating with multiple teams and contractors.

Preferred Skills

• Experience supporting office relocations, workplace projects, or refurbishment works.
• Background in facilities management, workplace experience, or building services environments.

Additional Information

About Aramark
Aramark Ireland is a leader in food, facilities, and workplace services, supporting clients across healthcare, education, business, and the public sector. With over 40 years in Ireland and more than 8,000 colleagues across Ireland and Northern Ireland, we are committed to service excellence, innovation, sustainability, and creating meaningful experiences for our clients, colleagues, and communities.

Aramark is committed to creating a diverse and inclusive workplace and welcomes applications from all candidates.