Facilities Admin

Prochem Engineering; Kilkenny; On-site; EUR 30,000 - 40,000; Full time

Job summary

Prochem Engineering in Kilkenny, Ireland seeks a Facilities Administrator to support the client’s Facilities team and ensure safe, compliant daily site operations. The role covers meetings, reporting, SAP/PO administration, contractor management and documentation, with liaison to internal stakeholders for safety and efficiency.

The ideal candidate has facilities/administration experience, strong organisational skills, attention to detail, and the ability to manage multiple priorities in a

Qualifications

• Experience in facilities, administration or coordination is advantageous.
• Strong organisational and communication skills.
• Attention to detail with ability to manage multiple priorities.
• Proficiency with IT and SAP or similar systems is an advantage.
• Confident liaising with contractors, suppliers and internal stakeholders.
• Proactive and safety/compliance focused.

Responsibilities

• Provide day-to-day administrative support to the Facilities team, including meetings, reporting and SAP/PO administration.
• Manage the contractor management system, including contractor credentials, vendor information, insurance, permits and RAMS compliance.
• Support the Facilities Supervisor in managing the Integrated Facilities Management service provider.
• Coordinate facilities services including cleaning, security, landscaping, waste management and catering.
• Assist with budgeting, procurement, contractor liaison and maintaining accurate facilities documentation.
• Coordinate administration for Facilities and business improvement projects.
• Ensure facilities activities are delivered safely, efficiently and in compliance with company requirements.

Skills

Organisational skills

Communication skills

Attention to detail

Prioritization

Tools

SAP

Job description

Role Purpose

• We are looking for a Facilities Administrator to provide efficient administrative support to our client’s Facilities team within the medical device industry based in County Kilkenny.
• The candidate will ensure smooth, safe and compliant day-to-day operation of the site.

Duties

• Provide day-to-day administrative support to the Facilities team, including meetings, reporting and SAP/PO administration.
• Manage the contractor management system, including contractor credentials, vendor information, insurance, permits and RAMS compliance.
• Support the Facilities Supervisor in managing the Integrated Facilities Management service provider.
• Coordinate facilities services including cleaning, security, landscaping, waste management and catering.
• Assist with budgeting, procurement, contractor liaison and maintaining accurate facilities documentation.
• Coordinate administration for Facilities and business improvement projects.
• Ensure facilities activities are delivered safely, efficiently and in compliance with company requirements.

Qualifications and Experience

• Previous experience in facilities, administration or a similar coordination role is advantageous.
• Strong organisational and communication skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Good IT skills, with experience of SAP or similar systems is an advantage.
• Confident liaising with contractors, suppliers and internal stakeholders.
• A proactive, practical approach with a strong focus on safety and compliance.