Facilities Manager

Compassrock International; Dublin; On-site; EUR 70,000 - 95,000; Full time

Benefits offered by this job

Company Pension Scheme

Company Sick Pay

Bike to Work Scheme

5-day working week

Job summary

CompassRock International is seeking a driven Facilities Manager to lead the on-site facilities function across our Dublin BTR/PRS portfolio, including two prime locations. You will set engineering standards, govern compliance programmes, and provide senior operational assurance to management on mobilisation and steady-state operations.

You will oversee the maintenance teams and Health and Safety activities, ensure regulatory compliance, manage risk, and drive continuous improvement across fire

Qualifications

• Senior facilities leadership experience across multi-site assets.
• Strong knowledge of Irish building regs, fire safety and H&S requirements.
• Experience governing on-site contractors and life-safety systems.

Responsibilities

• Lead on-site facilities function across Dublin BTR/PRS assets.
• Direct health & safety coordination and maintenance teams.
• Ensure statutory compliance and readiness of inspections and records.

Skills

Facilities leadership

Regulatory compliance

Fire life-safety knowledge

Contractor management

Budgeting & planning

Education

Engineering or facilities-management qualification

Tools

Meridian / Vantify Risk Manager

Job description

We are seeking a driven, highly organised and technically accomplished Facilities Manager to provide senior facilities leadership across our growing Dublin Build-to-Rent (BTR) / Private Rented Sector (PRS) portfolio. The role has clear accountability for Irish building, fire, health and safety, and rented-housing compliance; the performance of fire and life-safety systems; and the safe, reliable operation of mechanical, electrical, public-health and building-fabric assets.

Reporting directly to the Regional Manager, the Facilities Manager will lead the on-site facilities function, including the Assistant Facilities Manager, Health and Safety Coordinator and maintenance teams. The role currently spans two prime Dublin locations—Glass Bottle at Sandymount Strand and Cross Avenue in Blackrock—covering four assets and 957 apartments, with further developments expected from early 2027. The postholder will set technical and engineering standards, direct statutory-compliance programmes, govern contractors and consultants, and provide senior operational assurance to management across mobilisation and steady-state operations.

Company Overview

CompassRock International provides asset and property management services to the rental housing sectors. Originally founded in the U.S., the company has expanded to the UK and Ireland and is rapidly growing its portfolio of Build-to-Rent (BTR) assets across Europe. Backed by private equity, CompassRock International is in an exciting growth phase, actively acquiring and developing new assets at a fast pace. With an entrepreneurial and innovative culture embedded in its DNA, the company values the dynamic, forward-thinking individuals it employs. As CompassRock International continues to expand, there will be abundant opportunities for career advancement and professional development.

Key Role Responsibilities

Regulatory, Fire Life Safety & Engineering Leadership

• Irish Regulatory Compliance: Lead the portfolio compliance framework for applicable Irish Building Regulations and Technical Guidance Documents, the Safety, Health and Welfare at Work Act 2005 and associated regulations, Fire Services Acts obligations, and statutory inspection, certification and record-retention requirements.
• BTR / PRS Compliance: Maintain operational compliance with the Housing (Standards for Rented Houses) Regulations 2019 and applicable Residential Tenancies legislation, including standards for structural condition, heating, ventilation, utilities, common areas, emergency lighting, resident safety information and inspection readiness.
• Fire and Life-Safety Systems: Own the inspection, testing, maintenance, impairment management and documented assurance of fire detection and alarm systems, emergency lighting, smoke-control and AOV systems, sprinklers, dry and wet risers, fire doors, compartmentation, firefighting equipment, escape routes and associated resident emergency arrangements.
• Technical and Engineering Governance: Provide senior technical direction for mechanical, electrical, HVAC, public-health, vertical-transportation, controls and building-fabric systems. Review engineering reports, asset condition, lifecycle risk, planned maintenance strategies and remedial proposals, escalating material risks with clear recommendations.
• Compliance Assurance and Audit: Maintain auditable compliance registers, certificates, risk assessments, safety statements, fire-safety records and corrective-action plans. Report performance, overdue actions, critical defects and emerging statutory risk to the Regional Manager and relevant stakeholders.
• Senior Leadership: Lead multidisciplinary facilities teams and specialist contractors across multiple assets, setting priorities, technical standards, accountabilities and service expectations while maintaining effective emergency-command and escalation arrangements.
• Snagging & Defect Tracking: Work closely with the main building contractor and relevant sub-contractors to identify snagging issues and ensure obligations under the defect liability period are met in a timely manner. This includes coordinating the collection of warranties and ensuring the team adheres to manufacturers' guidelines on all building systems.
• Procurement Support: Work closely with the procurement team during the contractor selection process to ensure the responsible procurement of all third-party contractors on-site, with approval from the Regional Manager.
• Technical Data Onboarding: Responsible for the management and direct transfer of contractor data, including RAMS, Insurance, Warranty information, and Manufacturer/System Specifications, into CompassRock's internal file shares and most critically, Vantify Risk Management system.
• Training & Standard Operating Procedures: Continuously create, improve and deliver training materials for building systems and property-specific maintenance tasks. Prepare all relevant compliance and operational documentation utilising the company-provided Standard Operating Procedure (SOP) templates.
• Inventory Mobilisation: Lead development of the initial critical-spares strategy and mobilisation budget, approve stock-control standards, and ensure ongoing ownership of inventory across the portfolio.

Post-Project Completion & Compliance Coordination

• Statutory Compliance Execution: Coordinate the day-to-day servicing and maintenance of the buildings' hard services, M&E, and life safety equipment. Ensure that all systems under your control are fully operational and certified in accordance with fire regulations, Health and Safety Authority (HSA) guidelines, and statutory laws within Ireland.
• PPM Program Implementation: Implement and supervise the day-to-day delivery of the comprehensive planned preventative maintenance (PPM) programme developed for all on-site services and equipment. Work closely with the Property Manager at each site to schedule access with residents and ensure 100% completion of mandatory H&S and PPM works.
• Contractor Compliance Management: Supervise external contractors on-site daily, ensuring all required operational documentation is fully up to date, reviewed, and filed accordingly within our compliance platforms; this includes SLAs, RAMS, Public Liability (PL) Insurance, and specific training requirements (e.g., Safe Pass, manual handling, etc.).
• Technical & Safety Inspections: Conduct weekly physical inspections and monitoring of maintenance routines for the buildings, hard services, M&E, and life safety equipment to ensure peak asset performance.
• Conduct detailed weekly inspections of all internal and external common areas and resident amenity spaces to proactively identify and eliminate any fire, health, or safety risks, taking full ownership of the same at property level.
• Team Leadership & Development: Lead, mentor and develop the Assistant Facilities Manager, Health and Safety Coordinator and maintenance technicians. Set daily and longer-term priorities, define competencies and escalation routes, and ensure work orders are completed safely, efficiently and to the required technical standard.
• Apartment Turn-Around (Make-Ready): Directly manage and support the maintenance team to ensure vacant apartments are turned over, certified (third-party and internally), and fully "market-ready" ahead of scheduled resident move-ins.
• Service Request Triage: Oversee the resident ticketing queue, supporting and prioritising urgent maintenance requests while ensuring all standard repairs are resolved in a timely fashion.
• Estate Presentation & Cleanliness: Partner with the housekeeping team and the Property Managers to ensure that the wider community, external grounds, and estate surroundings are kept clean, litter-free, and maintained to the highest standards.
• Quality Assurance Auditing: Maintain strict quality control over all technician works and community appearance by carrying out regular, structured property inspections and estate tours.
• Health & Safety Lead / Super-User (Vantify Risk Manager): Supervise the installation and routine testing of residential safety features, including smoke and carbon monoxide alarms.
• Partner with the Property Manager and Facilities Manager to conduct emergency audits of plant equipment, alongside the mandatory recording and testing of life safety systems such as Automatic Opening Vents (AOVs).
• Oversee strict Legionella compliance, ensuring the maintenance team executes and records weekly flushing and temperature logs for all vacant units.
• Directly assist in undertaking operational risk assessments, maintaining comprehensive statutory building logs, and preparing required safety incident reports.
• Hands-on Technical Escalation: Provide secondary technical support and guidance to the technician team, assisting with the repair or replacement of appliances, plumbing systems, heating/HVAC networks, electrical systems, and general unit finishes.
• Resident Logistics &Fabric Protection: Facilitate the physical logistics of resident move-ins and move-outs, installing protective measures to prevent damage to common area walls, lifts, and doors.
• Waste & Materials Management: Coordinate with the wider estate team (Internal and External partners) to ensure waste management schedules run seamlessly, overseeing the internal and external rotation of bins and ensuring bin stores remain compliant and hygienic.
• On-Call & Emergency Management: Own the out-of-hours maintenance rota and emergency-response framework, ensuring resilient 24/7 coverage, clear escalation thresholds, competent responders and documented post-incident review across all assets.
• Financial & Lifecycle Oversight: Lead facilities input to annual budgets and multi-year asset plans. Apply technical and commercial judgement to lifecycle forecasting, critical spares, contracted services, statutory works and capital remedial programmes, with appropriate approvals and cost control.
• Asset Register Maintenance: Take ownership of tracking, updating, and maintaining the live property asset registers across all managed locations.
• Performance & Governance: Establish team and contractor KPIs covering statutory compliance, fire and life safety, PPM completion, corrective-action closure, asset reliability, response times, resident impact and budget performance. Review results through a structured governance cadence and lead recovery plans where standards are not met.
• Conduct structured one-to-ones, technical supervision and performance reviews with facilities and maintenance team members, maintaining role objectives, competency records, training plans and documented progress against agreed KPIs.

Candidate Attributes / Requirements

• Senior Facilities Leadership: Demonstrable experience leading a multi-site facilities function, multidisciplinary in-house teams and specialist contractors, with accountability for compliance, operational resilience, budgets, performance governance and senior stakeholder reporting.
• Technical / Engineering Experience: Strong technical management experience across complex residential or mixed-use building systems, including M&E, HVAC, electrical distribution, public health, controls, lifts, building fabric and lifecycle planning. A relevant engineering, building-services or facilities-management qualification is highly desirable.
• Irish Compliance Expertise: Practical working knowledge of Irish Building Regulations, fire-safety duties, occupational health and safety requirements, statutory certification and the governance of risk assessments, safety statements, permits, RAMS and compliance records.
• BTR / PRS Experience: Experience operating Build-to-Rent / Private Rented Sector assets in Ireland, with knowledge of rented-housing standards, tenancy-related operational obligations, resident communications and local-authority inspection requirements.
• Fire and Life-Safety Competence: Proven ability to govern inspection, testing, maintenance and remediation programmes for active and passive fire-protection systems and to maintain audit-ready fire-safety records.
• Professional Experience: Minimum five years of progressive hard-facilities or building-services engineering experience, including at least two to three years in a management or senior supervisory capacity within complex residential, hospitality, mixed-use or similarly regulated assets.
• Customer Service Excellence: Proven ability to build strong customer relationships, handle resident requests proactively, and maintain an unwavering commitment to premium customer service standards.
• Organisational Skills: Exceptional organisational and workload management skills, with a demonstrated ability to prioritize complex tasks across multiple sites effectively.
• Autonomy & Initiative: Strong situational leadership skills; ability to triage operational emergencies and make sound decisions autonomously on the ground, even with incomplete information.
• Critical Thinking: Sound business judgment, analytical thinking skills, and a goal-oriented mindset focused on bottom-line asset results.
• Communication: Excellent verbal and written communication skills, capable of reporting clearly to senior management, residents, and external contractors.
• Local Market Knowledge: Familiarity with the Dublin area and local property management dynamics is highly advantageous.
• Computer Literacy: Strong proficiency in the Microsoft Office suite (Outlook, Excel, Word) and experience working with specialised property compliance software or CAFM systems (experience with Meridian / Vantify Risk Manager or similar platforms is a distinct advantage).
• Mobility: Must hold a clean, valid Irish driving license to facilitate travel between portfolio sites.

Compensation, Benefits & Working Hours

• Bonus: Performance-based structures tied to meeting and outperforming portfolio operational targets set by the Regional Manager.
• Tools of the Trade: Uniform, corporate laptop, and mobile phone provided. IT provisions include mandatory lone working safety technology and tracking protocols.
• On-Call Responsibilities: Required participation in out-of-hours on-call rotation for asset emergencies.
• Company Pension Scheme.
• Company Sick Pay.
• Bike to Work Scheme.
• Working Hours: 5-day working week (40 hours)operated on a rota basis. Operational shift patterns vary across: 08:00 to 17:00, 09:00 to 18:00, 10:00 to 19:00

CompassRock International is an Equal Opportunities Employer, committed to creating an inclusive, diverse, and equitable workplace. We provide equal opportunities for everyone and offer reasonable adjustments to ensure all candidates have a fair chance during the recruitment process

Company Overview

CompassRock provides asset and property management services to the rental housing sectors. Originally founded in the U.S., the company has expanded to the UK and is rapidly growing its portfolio of Build-to-Rent (BTR) assets across the UK and Ireland. Backed by private equity, CompassRock is in an exciting growth phase, actively acquiring and developing new assets at a fast pace. With an entrepreneurial and innovative culture embedded in its DNA, we value the dynamic, forward-thinking individuals it employs.