Executive Assistant & Practice Manager to CLOC

horizonquantum; Dublin; On-site; EUR 42,000 - 56,000; Full time

Job summary

Horizon Quantum seeks a proactive Administrative and Practice Manager to support the Chief Legal and Compliance Officer and Executive Vice President of Strategic Initiatives. You will work within the legal and compliance team, coordinating complex calendars, meetings, governance records, and travel while liaising with senior executives across the organisation.

The role requires discretion, strong communication skills, and the ability to prioritise tasks in a fast-paced global environment.

Qualifications

• At least 3 years of administrative or governance experience.
• Excellent organizational skills with high accuracy and attention to detail.
• Discretion and good judgement in confidential situations with senior management interaction.
• Strong interpersonal, written and oral communication skills.
• Proficiency in Google Workspace and Microsoft Office.
• Ability to manage competing priorities and adapt quickly within a team.

Responsibilities

• Maintain complex and detailed calendars.
• Coordinate meeting processes including agendas, minutes and action tracking.
• Maintain governance records: terms of reference, membership lists, forward agendas and approvals.
• Screen incoming calls and prioritize sensitive information.
• Coordinate travel and logistics for internal and external meetings.
• Process invoices and T&E expenses following policies.
• Produce high quality emails and messages to all levels of the organization.
• Maintain department documents and advise proactively on issues or delays.

Skills

Calendar management

Executive support

Discretion & judgment

Communication

Prioritisation & multi-tasking

Team collaboration

Attention to detail

Tools

Google Workspace

Microsoft Office

Job description

Horizon Quantum seeks a proactive Administrative and Practice Manager to support the Chief Legal and Compliance Officer and Executive Vice President of Strategic Initiatives. You will work within the legal and compliance team, coordinating complex calendars, meetings, governance records, and travel while liaising with senior executives across the organisation.

The role requires discretion, strong communication skills, and the ability to prioritise tasks in a fast-paced global environment.