Executive Assistant & Operations Coordinator

ZenaTech Inc.; Dunboyne; Hybrid; EUR 40,000 - 56,000; Full time

Benefits offered by this job

Training and Development

EAP

Pension

Dynamic Team

Job summary

ZenaDrone Ltd T/A – Drone as a Service (DaaS) is seeking a highly organized Executive Assistant & Operations Administrator to support our executive leadership team in a dynamic hybrid role based in Ireland.

You will manage complex calendars, coordinate domestic and international travel, oversee office operations, assist with procurement and HR activities, and help drive operational excellence while maintaining confidentiality and professional standards in a fast-growing tech environment.

Qualifications

• Proven EA/office management experience.
• Excellent written and verbal communication skills.
• High level of discretion handling confidential information.
• Strong attention to detail and problem-solving.
• Experience coordinating meetings, travel, and executive schedules.
• Comfortable working independently in a fast-paced environment.

Responsibilities

• Manage complex executive calendars, appointments, and meeting schedules.
• Coordinate domestic and international travel, accommodation, and itineraries.
• Prepare meeting agendas, presentations, reports, and board documentation.
• Take meeting minutes and monitor follow-up actions.
• Manage confidential correspondence and executive communications.
• Act as primary contact between senior leadership and internal/external stakeholders.
• Provide administrative support for strategic projects and initiatives.
• Oversee day-to-day office operations and facilities.
• Support procurement and vendor management.
• Assist with HR onboarding and documentation.

Skills

Executive support experience

Organisational skills

Communication skills

Discretion with confidential info

Microsoft 365 / Google Workspace

Meeting coordination

Independent worker

Tools

Microsoft 365

Google Workspace

Job description

ZenaDrone Ltd T/A – Drone as a Service (DaaS) is seeking a highly organized Executive Assistant & Operations Administrator to support our executive leadership team in a dynamic hybrid role based in Ireland.

You will manage complex calendars, coordinate domestic and international travel, oversee office operations, assist with procurement and HR activities, and help drive operational excellence while maintaining confidentiality and professional standards in a fast-growing tech environment.