Executive Assistant to VP, Small Molecules & Site Ops

Sterling Engineering Ltd - Ireland & Europe; Dublin; On-site; EUR 45,000 - 65,000; Full time

Job summary

Sterling Engineering Ltd. Ireland & Europe seeks an experienced administrative professional to support the Vice President of the Small Molecules Region (SMR) and the AND Site Leadership Team with high-level diary management, reporting, and correspondence.

The role requires initiative, discretion and strong MS Office skills; familiarity with SAP for PO processing and HR systems is an advantage. Flexibility to coordinate with cross-functional teams and travel arrangements will be important.

Qualifications

• Third level qualification in business or related discipline (NFQ Level 6).
• Minimum of 5 years experience working in a similar role.
• Expert knowledge of Microsoft Office – Excel, PowerPoint, Word.
• Knowledge of SAP for PO processing an advantage.
• Knowledge of Time and Attendance & HR systems an advantage.

Responsibilities

• Be the key point of contact for those engaging with the SMR Vice President.
• Support the AND Site Lead in managing the day-to-day operations of the site.
• Execute a broad variety of administrative tasks to facilitate the SMR Vice President’s ability to effectively lead the organisation - including scheduling meetings, agenda management, minute taking, action tracking and distribution, collecting and distribution of metrics, designing of complex documents, reports and presentations and composing and preparing correspondence/communications.
• Participate and manage special business projects including working with cross functional teams.
• Support activities related to employee events, communication and recognition channels such as scheduling, attending, tracking actions, drafting presentations, promotional materials etc.
• Support the organisation of SMR events such as business meetings, off-site training, team building activities and conferences.
• Lead the co-ordination and agenda of important internal and external visitors, including transport, meeting rooms, catering, and restaurant bookings
• Schedule flights, accommodation and car hire for SMR Vice president taking time, cost, and appropriate timelines into consideration.
• Support AND site activities, providing back-up where required for the AND EA.
• SAP SME for PO Processing.
• Management of site stationery including order creation and payments.
• Participate in Cross Functional Teams as required e.g. Site Safety Team.

Skills

Time management

Multitasking

Interpersonal skills

Business acumen

Executive support

Meeting coordination

Education

NFQ Level 6 qualification in business

Tools

Excel

PowerPoint

Word

SAP

Job description

Sterling Engineering Ltd. Ireland & Europe seeks an experienced administrative professional to support the Vice President of the Small Molecules Region (SMR) and the AND Site Leadership Team with high-level diary management, reporting, and correspondence.

The role requires initiative, discretion and strong MS Office skills; familiarity with SAP for PO processing and HR systems is an advantage. Flexibility to coordinate with cross-functional teams and travel arrangements will be important.