Executive Assistant- Infrastructure

Turner-; Newtown Blackrock; On-site; EUR 60,000 - 90,000; Full time

Benefits offered by this job

Full-time role

23 days annual leave

Career development opportunities

Global project exposure

Job summary

Turner & Townsend in Ireland seeks an experienced Executive Assistant to support the Rail project executive. You will manage senior calendars, prepare reports and presentations, coordinate meetings and travel, and act as a trusted liaison with stakeholders.

The role demands at least 10 years in high-level support, discretion, and advanced MS Office/SharePoint skills. You will thrive in a dynamic, collaborative environment offering full-time hours and competitive remuneration.

Qualifications

• 10+ years’ proven experience in a senior EA role.
• Experience supporting a major Rail project or equivalent.
• Excellent verbal and written communication skills.
• Ability to work under pressure and meet tight deadlines.
• Discretion and confidentiality essential.

Responsibilities

• Coordinate project executive duties and provide admin support.
• Build relationships with key stakeholders and Directors.
• Manage scheduling for Directors, including agendas and emails.
• Prepare presentations and reports for senior executives.
• Organise meetings, workshops and travel arrangements.
• Set up purchase orders and liaise with other departments.
• Screen emails and handle inquiries with tact.

Skills

Executive support

Calendar management

Stakeholder liaison

Discretion

Communication

Tools

Microsoft Office

SharePoint

PowerPoint

Job description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
Please visit our website: www.turnerandtownsend.com

Job Description

The Executive Assistant will coordinate project executive duties and provide general administrative support to the function lead working on the major Rail project.

The role includes the following duties:

• Building and maintaining strong relationships with key stakeholders
• Manage professional and personal scheduling for the Directors including agendas, mails, emails, phone calls, client management and other logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Plan and orchestrate work to ensure that senior executives priorities are met
• Preparation of presentations and reports
• Organising meetings and workshops
• Screening and prioritisation of emails of Project Director
• Meeting and greeting visitors at all levels of seniority
• Handling enquiries and requests
• Preparing of letters
• Screening telephone calls
• Taking messages and following up
• Assisting with travel arrangements
• Implementing and maintaining procedures and administrative systems
• Printing, copying and filing
• Setting up of purchase orders
• Liaising with staff from other departments
• Other duties and responsibilities appropriate to the position

Qualifications

Skills and Qualifications:

• A minimum 10 years’ proven experience as an Executive Assistant or in a comparable high-level support role, demonstrating exceptional organisational, communication, and strategic coordination skills.
• Knowledge and awareness of the importance of being a representative for the major Rail proejct
• Excellent verbal and written communication skills
• Skill in preparation and compilation of reports
• Skill in preparation and compilation of presentations
• Experience of working in a role where discretion and confidentiality are essential
• Experience of working with diverse teams
• Ability to work on own initiative, with multitasking capabilities
• Ability to work to tight deadlines and prioritise tasks effectively
• Strong interpersonal skills - ability to motivate others
• Experience of undertaking and effectively managing a significant workload
• Advanced Microsoft Office and SharePoint knowledge and experience

Additional Information

What we offer you:

• Full time
• Competitive remuneration and attractive range of benefits
• 23days Annual leave (+ 2 company days)
• Opportunity to work on impactful and innovative projects
• Career development opportunities both in Ireland and globally
• Opportunity to work with a diverse group of talented and collaborative colleagues

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.