Executive Assistant f/m

Zimmer Biomet; Shannon; On-site; EUR 40,000 - 60,000; Full time

Job summary

Zimmer Biomet seeks an experienced Executive Assistant to support the Director of Manufacturing. You will manage calendars, coordinate travel, prepare materials, and act as a gatekeeper for critical communications.

The role requires discretion, proactive problem-solving, and strong collaboration with leadership and internal teams. Based in Ireland with travel between Galway and Shannon sites, the EA will drive high-level administrative coordination, KPI reporting, and continuous improvement in

Qualifications

• Proven experience in a PA, Executive Assistant, or Senior Administrator role.
• Strong organisational & time-management skills with ability to manage multiple priorities and complex calendars.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism.

Responsibilities

• Provide comprehensive PA support to the Director of Manufacturing, including diary management, meeting scheduling, and travel arrangements.
• Act as gatekeeper, managing correspondence, emails, calls, and requests efficiently.
• Prepare agendas, presentations, reports, and briefing materials for leadership and operational meetings.
• Take accurate meeting minutes and track actions to completion.
• Coordinate manufacturing directors calendar and leadership meetings (offsite, townhalls).
• Support preparation and collation of KPI dashboards, production reports, and operational updates.
• Assist with planning and logistics for site visits, audits, customer visits, and inspections.
• Draft and distribute communications on behalf of the Director/Leadership team.
• Develop strong relationships with Corporate Communications Team.

Skills

Executive support

Calendar management

Communication

Discretion

Attention to detail

Tools

SAP

Ariba

Microsoft Office

Job description

At Zimmer Biomet, we believe in pushing the boundaries of innovation and driving our mission forward. As a global medical technology leader for nearly 100 years, a patient's mobility is enhanced by a Zimmer Biomet product or technology every 8 seconds.

As a Zimmer Biomet team member, we will share in our commitment to providing mobility and renewed life to people around the world. To support our talent team, we focus on development opportunities, robust employee resource groups (ERGs), a flexible working environment, location specific competitive total rewards, wellness incentives and a culture of recognition and performance awards. We are committed to creating an environment where every team member feels included, respected, empowered and recognised.

What You Can Expect

The Executive Assistant is partnering closely with the Director of Manufacturing in his daily work. This position is central and delivers high-level administrative, organisational, and coordination support to ensure the smooth and effective functioning of the Manufacturing leadership team. Acting as a central point of contact, the role facilitates seamless communication between the Director, senior leadership, internal teams, and external stakeholders.

This position requires a highly proactive, resourceful individual who can operate independently, manage competing priorities, and handle a broad range of responsibilities with professionalism, discretion, and sound judgment.

How You'll Create Impact

• Provide comprehensive PA support to the Director of Manufacturing, including diary management, meeting scheduling, and travel arrangements-
• Act as a gatekeeper, managing correspondence, emails, calls, and requests efficiently
• Prepare agendas, presentations, reports, and briefing materials for leadership and operational meetings
• Take accurate meeting minutes and track actions to completion
• Coordinate manufacturing directors Calendar including coordination/agendas of leadership meetings such as offsite and townhalls
• Support preparation and collation of KPI dashboards, production reports, and operational updates
• Assist with planning and logistics for site visits, audits, customer visits, and inspections
• Create of PO's & resolving issues with open PO's, manage stationary account & ADP delegate for leaders
• Serve as a key point of contact between the Director of Manufacturing and internal/external stakeholders
• Draft & distribute communications on behalf of the Director/Leadership team
• Develop strong relationship with Corporate Communications Team
• Identify opportunities to streamline processes
• Support continuous improvement initiatives by improving coordination, visibility, and follow-through

What Makes You Stand Out

• Proven experience in a PA, Executive Assistant, or Senior Administrator role
• Strong organisational & time-management skills with ability to manage multiple priorities and complex calendars
• Excellent written and verbal communication skills
• Interest and ability to build strong internal communication tools
• High level of discretion and professionalism
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Digital Software Package experience & proficiency such as MSOffice, SAP, Ariba
• Familiarity with manufacturing KPIs, operational reporting, or continuous improvement environments
• Experience coordinating audits, site visits, or regulated environments
• Proactive, adaptable, and solutions-focused
• Strong attention to detail
• Confident communicator with all levels of the organisation

Travel Expectations

Ideally, the Executive assistant has the flexibility to travel between the 2 manufacturing sites based in Galway and Shannon, Co. Clare.

Equal Opportunity Employer

EOE/M/F/Vet/Disability