Executive Assistant & Business Coordinator (Hybrid)

STRIVE Search; Dublin; Hybrid; EUR 50,000 - 61,000; Full time

Benefits offered by this job

Pension

Annual salary reviews

Clear progression paths

Hybrid working options

Job summary

STRIVE Search is assisting a top Irish organisation to appoint a Business Support Coordinator/Junior EA to provide administrative, commercial and operational support. You will work closely with senior leadership and help coordinate key business activities.

Responsibilities include coordinating meetings, travel and events, managing documentation, contracts, and supplier administration; maintaining trackers and reports; and supporting procurement and project actions.

Qualifications

• Excellent organizational skills and ability to multitask.
• 3+ years of experience in a similar Business Support/EA role.

Responsibilities

• Provide administrative and coordination support to senior leadership.
• Coordinate meetings, travel, events, and business activities.
• Manage business documentation, approvals, and document control processes.
• Support contract administration and legal documentation.
• Coordinate subcontractor compliance and insurance records.
• Manage purchase orders, invoices, and supplier administration.
• Track project actions, milestones, and operational activities.
• Prepare reports, presentations, and business updates.
• Maintain business trackers, filing systems, and shared resources.
• Work closely with internal teams and external stakeholders to ensure business processes run efficiently.

Skills

Organizational skills

Multitasking

Attention to detail

Job description

STRIVE Search is assisting a top Irish organisation to appoint a Business Support Coordinator/Junior EA to provide administrative, commercial and operational support. You will work closely with senior leadership and help coordinate key business activities.

Responsibilities include coordinating meetings, travel and events, managing documentation, contracts, and supplier administration; maintaining trackers and reports; and supporting procurement and project actions.