Executive Administrative Assistant to VP Operations

Wolfson Children's Hospital; Munster; On-site; EUR 47,000 - 68,000; Full time

Job summary

Wolfson Children's Hospital in Jacksonville, FL is seeking a Senior Administrative Assistant to support the Vice Presidents of Operations and Patient Care Services with high-level administrative tasks. The role manages complex calendars, coordinates meetings, drafts correspondence, and ensures seamless communication across leadership teams in a fast-paced healthcare environment.

Strong organization, discretion, and attention to detail are essential.

Qualifications

• More than 5 years of executive administrative support experience.
• High School Diploma or equivalent required.
• AA or AS degree preferred.

Responsibilities

• Provide high-level administrative support to ensure efficient daily operations.
• Manage complex calendars, schedule appointments, and coordinate meetings.
• Respond to telephone inquiries and serve as a professional point of contact for internal and external stakeholders.
• Draft, prepare, and manage professional correspondence, reports, and documents.
• Maintain organized electronic files, records, and administrative documentation.
• Coordinate meeting logistics, including scheduling, preparation of materials, and follow-up communication.
• Arrange travel, lodging, and related accommodations as needed.
• Develop and prepare PowerPoint presentations, spreadsheets, flowcharts, reports, and other business documents.
• Utilize Microsoft Office and other desktop technologies to support administrative and operational needs.
• Manage multiple assignments and deadlines while maintaining accuracy, confidentiality, and attention to detail.
• Perform additional administrative responsibilities and special projects as assigned.

Skills

Executive support

Calendar management

Communication

Meeting coordination

Education

High School Diploma

AA/AS degree preferred

Tools

Microsoft Office

Job description

Wolfson Children's Hospital in Jacksonville, FL is seeking a Senior Administrative Assistant to support the Vice Presidents of Operations and Patient Care Services with high-level administrative tasks. The role manages complex calendars, coordinates meetings, drafts correspondence, and ensures seamless communication across leadership teams in a fast-paced healthcare environment.

Strong organization, discretion, and attention to detail are essential.