Events Co-Ordinator

Broadline Group; Roscommon; On-site; EUR 28,000 - 42,000; Full time

Job summary

The Broadline Group is seeking an Events Coordinator to plan, organize and execute hotel events, ensuring an exceptional guest experience. You will work with guests, suppliers and hotel departments from inquiry to post-event follow-up.

Responsibilities include managing inquiries, creating proposals and contracts, coordinating timelines, menus, decor, entertainment and accommodation, and upselling services to boost revenue while maintaining high standards.

Qualifications

• Minimum 2 years’ experience in event coordination or hotel events.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to work flexible hours including evenings, weekends, and public holidays.
• Experience using hotel booking or event management systems.

Responsibilities

• Manage enquiries, consultations, and venue tours for prospective clients.
• Prepare proposals, contracts, and event quotations.
• Coordinate timelines, menus, décor, entertainment, and accommodation.
• Act as main point of contact for clients throughout planning and on the event day.
• Liaise with suppliers and external vendors to ensure smooth event delivery.
• Communicate event requirements with hotel departments (kitchen, housekeeping, front office).
• Oversee setup, execution, and breakdown to uphold hotel standards.
• Handle last-minute changes and resolve issues promptly.
• Maintain accurate booking records, payment schedules, and event documentation.
• Support revenue growth through upselling hotel services and delivering guest experiences.

Skills

Organizational skills

Communication skills

Experience in events

Tools

Event management systems

Job description

Job Description

The Event Coordinator is responsible for planning, organizing, and executing events at the hotel to ensure an exceptional guest experience. The role involves working closely with guests, suppliers, and internal hotel departments to coordinate all aspects of events from initial enquiry through to post-event follow-up.

Key Responsibilities

Events Coordinator will manage all enquiries, consultations, and venue tours for prospective clients.

Events Coordinator will prepare proposals, contracts, and event quotations.

Events Coordinator will coordinate all details including timelines, menus, décor, entertainment, and accommodation.

Events Coordinator will act as the main point of contact for clients throughout the planning process and on the event day.

Events Coordinator will liaise with suppliers and external vendors to ensure smooth event delivery.

Events Coordinator will communicate event requirements clearly with hotel departments including kitchen, housekeeping, and front office.

Events Coordinator will oversee setup, execution, and breakdown to ensure hotel standards are maintained.

Events Coordinator will handle last-minute changes and resolve issues promptly and professionally.

Events Coordinator will maintain accurate booking records, payment schedules, and event documentation.

Events Coordinator will support revenue growth through upselling hotel services and delivering excellent guest experiences.

Essential

• Minimum 2 years’ experience in event coordination, event planning, or hotel events.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Ability to work flexible hours including evenings, weekends, and public holidays.
• Experience using hotel booking or event management systems.

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