Event Manager

Tour Partner Group; Dublin; Hybrid; EUR 45,000 - 65,000; Full time

Benefits offered by this job

International team

Familiarisation trips

25 days holidays

Gym membership

Birthday day off

Volunteering day

Annual socials

Travel discounts

Value Champion

On-the-job training

Career progression

Job summary

Tour Partner Group in Dublin, Ireland, is seeking a passionate Event Manager to lead conferences, events and incentive programs from concept to operations and final reconciliation. You will work within a collaborative international team to deliver memorable experiences for clients and their customers.

Key duties include designing proposals, managing timelines, budgeting, logistics, and nurturing supplier and client relations.

Qualifications

• Experience in tourism, operations, or event management.
• Ability to take full ownership for specific tasks and assigned responsibilities.
• Strong communication and negotiation skills.
• Ability to work under pressure and multitask in a fast-paced environment.
• High level of proficiency in CRM systems and Microsoft Office.
• Willingness to be flexible and adaptable.
• Demonstrated keen attention to detail.
• Be a team player and have a genuine, enthusiastic and approachable attitude.
• Adhere to all deadlines.
• Be resourceful and creative when faced with obstacles.
• Ability to be resourceful and think creatively to resolve problems.
• French language is a plus.

Responsibilities

• Designing, creating, and costing proposals for clients, including responding to RFPs in a timely manner.
• Maintaining project timelines and coordinating all aspects of the project.
• Identifying and mitigating risks, ensuring compliance with industry standards and implementing emergency plans.
• Tracking project performance to meet PDRs, targets, and KPIs.
• Drawing up and updating operational itineraries, ensuring all services are booked as per the client’s programme and budget.
• Overseeing event logistics to ensure smooth execution, including site inspections and fam trips.
• Managing all operational and administrative duties for efficient event delivery.
• Travel as necessary for site inspections and live events, both nationally and internationally.
• Some evening and weekend work may be required.
• Managing event budgets, including rate negotiation with suppliers to ensure competitive pricing.
• Handling full cost tracking and financial reconciliation for assigned events.
• Processing invoices for suppliers and clients.
• Cultivating strong client relationships to ensure high customer satisfaction.
• Negotiating contracts and maintaining relationships with suppliers to secure the best deals.
• Representing the company at industry events, networking forums, and trade associations.
• Staying up to date with domestic venues and activities.
• Promoting and integrating sustainable practices within event operations.

Skills

Event management

Communication skills

Negotiation

Multitasking

MS Office

CRM systems

Team player

Attention to detail

Tools

CRM systems

Microsoft Office

Job description

We are looking for a passionate and dynamic Event Manager to join our team in Dublin. In this role, you will be responsible for managing Conferences, Events & Incentive groups from conception through to operations and final account reconciliation. You will work as part of a collaborative, international team, creating memories that last a lifetime for our clients and their customers.

Your responsibilities:

As an Event Manager at Tour Partner Group, your key responsibilities will include:

Project Planning & Management:

• Designing, creating, and costing proposals for clients, including responding to RFPs in a timely manner
• Maintaining project timelines and coordinating all aspects of the project
• Identifying and mitigating risks, ensuring compliance with industry standards and implementing emergency plans
• Tracking project performance to meet Personal Development Reviews (PDRs), targets, and KPIs

Operations & Logistics:

• Drawing up and updating operational itineraries, ensuring all services are booked as per the client’s programme and budget
• Overseeing event logistics to ensure smooth execution, including site inspections and fam trips
• Managing all operational and administrative duties for efficient event delivery
• Travel as necessary for site inspections and live events, both nationally and internationally
• Some evening and weekend work may be required

Budget & Financial Management:

• Managing event budgets, including rate negotiation with suppliers to ensure competitive pricing
• Handling full cost tracking and financial reconciliation for assigned events
• Processing invoices for suppliers and clients

Supplier & Client Relations:

• Cultivating strong client relationships to ensure high customer satisfaction
• Negotiating contracts and maintaining relationships with suppliers to secure the best deals
• Representing the company at industry events, networking forums, and trade associations

Sustainability & Innovation:

• Staying up to date with domestic venues and activities
• Promoting and integrating sustainable practices within event operations

Your profile: Skills & Experience

We are looking for an individual with the following skills and qualifications:

• Experience in tourism, operations, or event management
• Ability to take full ownership for specific tasks and assigned responsibilities
• Strong communication and negotiation skills
• Ability to work under pressure and multitask in a fast-paced environment
• High level of proficiency in CRM systems and Microsoft Office
• Willingness to be flexible and adaptable
• Demonstrated keen attention to detail
• Be a team player and have a genuine, enthusiastic and approachable attitude.
• Adhere to all deadlines
• Be resourceful and creative when faced with obstacles
• Ability to be resourceful and think creatively to resolve problems
• French language is a plus

What we offer

At Tour Partner Group, we believe in rewarding our team members. By joining us, you will enjoy:

• A dynamic and international work environment, collaborating with colleagues from over 20 nationalities.
• Familiarisation trips to enhance your first-hand knowledge of our destinations.
• A holiday increase with years of service, up to 25 days.
• A contribution towards gym membership to promote well-being.
• An extra day off on your birthday, because celebrating is important!
• One volunteering day per year to support a cause you’re passionate about.
• Annual social events to celebrate our shared successes.
• TPG Travel Club discounts to explore our destinations in your free time.
• The opportunity to become a Value Champion.
• A structured development programme with on-the-job training, ensuring you reach your full potential.
• A collaborative and supportive team culture where every member is valued.
• Opportunities for career progression, moving into new roles within the company.

Additional Information

• High Season Period: Please note that during high season, the workload may be heavier, and overtime may be required. Overtime is compensated as time off in lieu.
• Work Location: This position is based in Dublin, Ireland with the possibility of hybrid working depending on the role.

Our Values

At Tour Partner Group, our values guide everything we do:

• Partnership – We collaborate as a team to succeed and hold our colleagues and business partners in high esteem.
• Inspiration – We inspire confidence in others through our knowledge and expertise. We seek and embrace change.
• Respect – We are open to new ideas, cultures, and experiences. We value honesty and transparency.
• Passion – We share our love for travel and encourage others to explore our destinations. We aspire to be the difference that makes the difference.