Estimating Team Coordinator: Grow, Lead & Deliver

Kirby Group; Galway; On-site; EUR 30,000 - 42,000; Full time

Job summary

Kirby Group Engineering is seeking an Estimating Team Coordinator to provide essential administrative and coordination support from our Dublin office. You will manage tender logs, document handovers, and cross‑functional coordination between estimating, engineering, procurement, and operations teams.

The role emphasizes meticulous record keeping and timely information flow. Ideal candidates will have at least 2 years in a coordination or project support role, strong IT skills, and professional

Qualifications

• Minimum 2 years’ experience in a coordination, administration, project support, or business support role.
• Excellent IT skills with proficiency in Excel, PowerPoint, and document management systems.
• Professional level of written and verbal English with strong attention to detail.

Responsibilities

• Provide day-to-day administrative and coordination support to the Estimation team.
• Maintain and manage tender logs, opportunity trackers, and digital platforms.
• Coordinate tender invitations, documentation, and bid submissions across opportunities.
• Schedule estimating meetings, bid reviews, workshops, and tender handover sessions.
• Prepare meeting minutes, action trackers, and internal documentation for governance.
• Collaborate with estimating, engineering, commercial, procurement, and operations teams.
• Support tender reports, presentations, and senior leadership updates.
• Track tender progress, milestones, and submission deadlines.
• Help analyze tender activity, win rates, and pipeline metrics.
• Conduct market and project research to support bid strategy.
• Identify improvements to estimating processes and digital tools.
• Support databases, document management systems, and reporting platforms.

Skills

Strong organisational skills

Attention to detail

Stakeholder management

Communication skills

Independent worker

Tools

Microsoft Office

Excel

PowerPoint

Document management systems

Job description

Kirby Group Engineering is seeking an Estimating Team Coordinator to provide essential administrative and coordination support from our Dublin office. You will manage tender logs, document handovers, and cross‑functional coordination between estimating, engineering, procurement, and operations teams.

The role emphasizes meticulous record keeping and timely information flow. Ideal candidates will have at least 2 years in a coordination or project support role, strong IT skills, and professional